PAYROLL SPECIALIST

Payroll Specialist

PDS Optical is a SDVOSB Service-Disabled Veteran-Owned Small Business that manufactures a very large number of eyeglasses each day. We have Optical Laboratories in Louisville, KY and Fort Lauderdale, FL and manage many optical stores across the US and Puerto Rico. We take great pride in our product and are especially thankful to produce eyeglasses for United States Veterans. PDS Optical is an Equal Opportunity employer who values everyone and is committed to EEO for all. We consider our employees to be our most valuable asset and would love for you to consider joining our team. PDS Optical is seeking a dependable, results-driven individual to work in our Optical Lab as a Payroll Specialist! The Payroll Specialist assists with payroll functions and provides support, guidance, and assistance to employees, supervisors, and management at multiple locations across the country on payroll-related matters and company policies. This is a full-time on-site position with the hours of 8 : 00am-4 : 30pm, Monday through Friday. The rate of pay will be based on applicable experience. This position requires 3+ years of multistate payroll processing preferably in ADP Workforce Now. ADP Workforce Now Analytics a plus. Must have a strong knowledge of payroll tax compliance and labor laws. Proficiency in Excel (pivot tables, formulas) and payroll systems. Must be detail-oriented with excellent organizational and communication skills and must be able to work independently and to take initiative.

Essential Functions

• Ensures accurate calculation of earnings, tax withholdings, memo codes, and company deductions.
• Receive and communicate all payroll tax notices, SUI rates, etc. to Smart Compliance Tax Department.
• Prepare statistical reports on employee pay, commissions and bonuses, vacation, sick time, disability and workers compensation leave, and taxes / withholdings, etc. when needed.
• Generate, calculate, and enter timely all types of commissions or other applicable earnings.
• Assist managers or employees in an effort to answer questions, problem solve and resolve discrepancies in payroll.
• Oversee preparation and distribution of detailed payroll reports to management staff as it relates to attendance points, PTO, holidays, reviews, budgets, etc. for smooth personnel operations.
• Updates payroll records by reviewing and approving changes in demographics, exemptions, garnishments, child support orders, direct deposits, job titles, departments, schedules, etc.
• Collaborate with management on any and all payroll issues as well as year-end W4's, reconciling in order to determine the best and most efficient solutions as it relates to company policies and procedures.
• Conduct quarterly internal audits to help ensure accurate information is being maintained, reported, and processed. Develop formal reporting system to communicate results of audit activities to management and / or regulatory compliance agencies.
• Stay up to date on the latest payroll updates and how they affect the organization, techniques, practices, and technology.
• Update payroll procedures, SOP manual and policies when necessary.
• Have a thorough knowledge of ADP reporting and analytical features.

Work Environment

This position operates mostly in an office setting. The temperature can vary the noise level such as phones ringing may be slightly distracting. This position also requires working in close proximity to a diverse group of other co-workers.

PDS Optical is an Equal Opportunity and Drug Free Workplace Employer with Affirmative Action plans for Protected Veterans and Individuals with Disabilities as required under VEVRAA and Section 503, respectively. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender or sexual orientation, national origin, disability, or protected Veteran status. Know Your Rights : Workplace discrimination is illegal If you need an accommodation seeking employment with PDS Optical of assistance in applying for any of our open positions, please email hrhelpdesk@pdscinc.com or call 502-897-1656. Accommodations are made on a case-by-case basis.