Administrative Specialist

Who We Are

Founded in 1959 by Ed Miller near Chicago, Prince Industries has grown from a one-man shop into a global manufacturing partner. With seven facilities across the U.S. and China, we serve industries from hydraulics to aerospace, handling everything from just-in-time components to high-volume assemblies.

At Prince, we don’t just make parts—we solve complex supply chain challenges. We are a strategic partner, focused on helping clients improve products, reduce costs, and simplify operations. Certified to ISO 9001 : 2015, ISO 13485, and AS9100 standards, we combine quality, innovation, and growth-minded thinking to deliver real value.

JOB SUMMARY

The Administrative Specialist is a detail-oriented and tech-savvy team player supporting both production and quality operations through the effective use of our ERP system (Epicor) and adherence to AS9100 standards. This role is key in tracking labor and part flow, maintaining compliance documentation, and assisting with internal audits and inspections. This position also provides critical backup coverage across departments during vacations or absences.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track and validate labor transactions and job time reporting
• Perform data entry into the Prince ERP system including but not limited to quote preparation, part maintenance and part production tracking.
• Administer Process documentation
• Support quality assurance initiatives and documentation accuracy
• Works effectively with all department personnel and co-workers in a cooperative manner.
• Assist with communication between departments and customers regarding work order and part delivery status
• Ability to communicate effectively both in oral and written form and interact appropriately with all levels of the company and customers.
• Provide vacation or absence backup coverage for key shop and admin roles
• Additional responsibilities assigned by supervisor may include special projects to meet production needs.

REQUIRED SKILLS / ATTRIBUTES

EDUCATION AND EXPERIENCE

PHYSICAL JOB REQUIREMENTS

Benefits