City of Portland - ADMINISTRATIVE OFFICER I

Administrative Officer I

The Portland Parks, Recreation and Facilities Department has 160 full-time and over 250 seasonal staff dedicated to enhancing the quality of life in Portland, Maine. They achieve this by operating cultural venues, running community programs (including Before and After School, Swim Lessons, and Senior Adult programs), and maintaining public buildings, waterfront infrastructure, 70 parks, 40+ miles of trails, 13 cemeteries, and 30 playgrounds. Their diverse team, including Park Maintainers, Lifeguards, Event Managers, Horticulturalists, and many others, works collaboratively to provide spaces and opportunities for social connection, recreation, and community development.

Job Summary : The Administrative Officer I will work closely with the Principal Financial Officer in overseeing the finances of large scale city projects. This position will be primarily responsible for the management and compliance with state and federal grants, financial monitoring of capital improvement projects including requisitions, accounts payable and accounts receivable. This position will also assist with preparation and management of the departmental budget and weekly payroll review.

Duties & Responsibilities :

• Grant management including applying, monitoring and financial management.
• Requisition preparation and purchase order monitoring.
• Monitoring and financial management of capital improvement projects.
• Assist with departmental budget preparation and management.
• Reviews departmental payroll weekly for errors.

Required Skills & Experience :

Preferred Skills & Experience :

Expected Hours / Schedule :

Hours are Monday - Friday 8 : 00 a.m. - 4 : 30 p.m. Applications accepted until November 21, 2025.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits :

This is a Non Union position, Grade B23, starting annual salary $47,580. The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment. City benefits include :

To apply visit : https : / / apptrkr.com / 6692093 If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.