Administrative Management Specialist

All Jobs >

Administrative Management Specialist

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client's daily facility operations, planning, and compliance programs. We are looking for an Administrative Management Specialist in Virginia Beach, Virginia

Summary

Provide technical and professional requirements in support of the Center for Security Forces (CENSECFOR) training mission. Instructional, professional, management services, and associated support services to enable CENSECFOR to provide mission essential management support and training.

Responsibilities

• Assist with presentation, protocol, operational, or administrative tasks to support the CENSECFOR senior leadership.
• Draft and prepare, in proper format, correspondence, directives, and various forms for signature and reviews for errors.
• Utilize the full range of functions, including advanced processes, of one or more word processing software applications to produce medical, scientific, or technical documents.
• Make travel arrangements based on general travel intentions, known preferences of traveler, and in accordance with appropriate travel regulations.
• Schedule transportation, hotel / Government quarters reservations in a timely manner.
• Effectively deal with security issues.
• Accurately prepare travel orders and travel vouchers. Maintain contact with travelers. May maintain reports on travel fund issues.
• Assist with coordination and planning of CENSECFOR hosted conferences to include staff briefing preparation, assistance with conference logistics (billeting, protocol liaison, facilities liaison, etc.).
• Schedule in-house conferences and meetings in the local area and schedule large meetings and conferences, possibly at distant locations.
• Attend conferences / meetings to assist in administrative set-up, details, and taking of minutes to track action items.
• Analyze proposed and existing regulations and directives for conformance to style guides, for clarity, to avoid duplication or conflict with other issuance, and to recommend appropriate corrective actions.
• Prepare command instructions / notices in their proper format.
• Maintain the Commanding Officer's and Executive Director's calendar. Maintain the Center's calendar and the scheduling of the Audio Bridge Calendar. Maintain the schedules for all of the Center HQ's Conference Rooms.
• Provide expert advice to office staff regarding the preparation and publication of various documents with complex formats, such as newsletters, brochures, flyers, special reports, briefings, and manuals.
• Apply publishing capabilities to enhance the impact and effectiveness of such items as reports, presentation and briefing material, training material, and scientific or technical study papers.
• Manage the Command's Incentive Award Program for military and civilian personnel processing awards through the approval process.
• Prepare award packages and process award certificates / medals.

May also perform duties of Administrative Support Specialist, including :

Requirements

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

J-18808-Ljbffr