Bookkeeper and HR AdministratorCogent Talent Solutions • Indianapolis city, Indiana, United States
No longer accepting applications
Bookkeeper and HR Administrator
Cogent Talent Solutions • Indianapolis city, Indiana, United States
30+ days ago
Job type
- Full-time
Job descriptionProcess weekly payroll for hourly steelworkers and foremen (based on timecards). Process bi-weekly payroll for salaried employees. Track hours, overtime, deductions, and payroll taxes. Ensure compliance with labor laws and tax regulations. Generate and send client invoices based on project milestones or contract terms. Process vendor, subcontractor, and equipment rental payments. Reconcile bank statements and maintain financial records. Assist in tracking job costs, budgets, and expenses. Maintain accurate records for audits and end-of-year reporting. Meet with the President weekly to review cash flow, AP strategy, and AR follow-ups. Assist with financial audits and compliance reporting. Maintain and update Cash Flow Management models. Prepare and update AR and AP reports. Track and report KPI metrics for Sales, Operations, and Project Management. Provide the President with monthly financial reports, including the Income Statement and Balance Sheet. Update the Labor Burden, Overhead Absorption and Breakevenmodels monthly, adjusting for staffing, indirect / direct cost and revenue changes. Work with the Estimating Manager and / or President to verify and update pricing in the estimating tool. Liaise with the Project Management Manager on invoicing at the end of each project phase. Ensure accurate job cost data is updated in Project Management software and / or QuickBooks Online. Work with the Estimating Manager and / or President to align labor burden and overhead absorption data with estimating and job costing. Handle new hire paperwork (tax forms, direct deposit, benefits setup). Maintain employee records (certifications, work authorizations, compliance documents). Process termination paperwork and ensure compliance with company policies. Administer and manage the 401(k) plan, including employee enrollments, contribution changes, and compliance reporting. Oversee company-provided health insurance, handling employee enrollments, changes, and coordination with the insurance provider. Work with the insurance company to provide workers’ compensation documentation, ensure claims are processed, and submit premium payments. Track workers’ compensation claims and safety compliance. Maintain and update qualifications and certification records for labor staff related to equipment operation. Assist the Field Operations Manager with coordinating staff training programs and tracking training completion. Ensure all labor personnel have completed necessary training and certifications before operating equipment or engaging in specific tasks. Coordinate hiring needs with management, including subcontractor engagement. High school diploma or equivalent (required). Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred). 3+ years of bookkeeping and payroll experience (preferably in construction, manufacturing, or a similar industry). Experience with QuickBooks Online and payroll processing software. Experience with project management software (preferred). Strong understanding of accounting principles, including accounts payable, accounts receivable, and payroll processing. Ability to manage HR administrative tasks such as onboarding, employee records, and compliance. High attention to detail to ensure accuracy in payroll, invoicing, and financial reporting. Effective time management skills to meet payroll, invoicing, and reporting deadlines. Proficiency in QuickBooks Online, Microsoft Excel, and payroll processing software. Strong communication skills to interact professionally with employees, vendors, and management. Problem-solving ability to resolve payroll discrepancies, invoicing issues, and HR concerns efficiently.
Position Summary
The Accounting & HR Administrator manages payroll, bookkeeping, and HR administration, ensuring accurate financial records and compliance. Responsibilities include processing payroll, handling invoices, managing accounts payable / receivable, and overseeing hiring and termination paperwork. This role supports financial operations and workforce management in a fast-paced construction environment.
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Primary Duties and Responsibilities
- The essential functions include, but are not limited to the following :
Accounting and Payroll
Payroll Processing
Accounts Payable & Receivable
Financial Tracking & Reporting
Financial Reporting & Cash Flow Management
Estimating & Project Management Support
Human Resources Administration
Employee Onboarding & Offboarding
Employee Benefits & Insurance Management
Workforce Management
Qualification
Education
Experience
Skills and Competencies
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$55,000 - $65,000 a year
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Hr Administrator • Indianapolis city, Indiana, United States
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