Administrative Assistant, Blue Earth County (Mankato) and Nicollet County (St. P

Administrative Assistant, Blue Earth County (Mankato) and Nicollet County (St. Peter)

This position is part of a county Extension office staff team who are vital to Extension's outreach mission in connecting local needs with University of Minnesota resources. This position provides support to the local 4-H program and all Extension programs and activities. This position provides day-to-day operations, including customer service and administrative support for county Extension programs and activities. This position will report to the Regional Director, Southeast Region. The person in this position serves a vital role as the first point of contact for customers, visitors, and community members and performs general office duties as assigned. This position will be equally shared between Blue Earth and Nicollet Counties and requires equal amounts of time to be divided between both county office locations.

Essential Duties and Responsibilities :

Program Support (85%) :

• Assists Extension staff in planning and developing resources and events :
• Provides logistical support (meeting rooms, catering, registration)
• Support evaluation efforts
• Assists in communicating Extension programs through website updates, social media, listservs, newsletters, and print and radio media.
• Helps to ensure Extension is adhering to applicable county and University policies
• Provides direct and back-up support for the county 4-H program :
• Supports 4-H program volunteers and members with enrollment, event registration, and promotion materials
• Maintains 4-H databases and generates reports, including county fair 4-H database
• Provides clerical, logistical, and technical support for 4-H programming
• Maintains 4-H finances utilizing Quickbooks including reconciliation of accounts, coding of transactions, processing incoming and outgoing transactions
• Assists with showcase events, including : Updating and publishing 4-H premium book
• Assists with the Animal ID process
• Provides information and coordination support at the county fair
• Assists with enlisting and preparing materials for county fair judges
• Order and organize supplies for events and programs
• Provides support for auctions, award ceremonies and other special events

Office and the General Administration (15%) :

Work Environment :

Work is typically performed in an ordinary office environment, involving prolonged sitting, standing, walking, bending or twisting. Some repetitive motions (such as from typing or data entry) will occur. Physical activity is light and intermittent such as walking through the facility or carrying files or materials. Occasional lifting of up to 50 pounds is required. This position requires a high level of attention to detail and deadlines. Duties include being able to proficiently use computers, printers, calculators, telephones, copiers, scanners, fax and general office equipment. There are frequent interruptions during the work day. Occasional attendance of evening meetings is required and will impact the work schedule. Drives regularly on short errands or intermittently to meetings. May work at alternate work sites including public event spaces and county fair grounds to support events. Requires extra hours during the county fair season.

Qualifications :

Required Qualifications :

Preferred Qualifications :

Refer to ID 85417886 when applying

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.