Divisional Administrator (Central Services)

Divisional Administrator (Central Service)

Reporting to the Assistant VP, Budget and Resource Planning, the Divisional Administrator (Central Service) assists in planning budget estimates for completeness, accuracy, and conformance with procedures and regulations, ensuring efficient spending while aligning with organizational goals by creating, monitoring, and adjusting budgets across various operational areas within the central service divisions. Further, the position compiles financial and analytical reports for presentation and submission to both internal and external stakeholders as directed by the Assistant VP, Budget and Resource Planning. Position may train others in budget related processes and procedures and must be experienced in analyzing financial data and developing complex reports for forecasting and results analysis.

Principal Responsibilities :

• Analyze operational data to predict future expenses and revenue, creating detailed budget projections.
• Budget preparation, implementation, and monitoring.
• Collaborate with department heads to identify the complete picture of operational needs tied to the strategic plan
• Manage funds across a variety of accounts such as general funds, designated funds, and grants within the central administrative divisional budgets.
• Develop projection reports, business plans and advise the Divisional Leaders and staff regarding strategies to meet fiscal needs.
• Tracking expenses against the budget, identifying areas where cost-saving measures can be implemented, and monitoring variances.
• Coordinate personnel functions within the Workday system.
• Regularly review spending trends, identifying potential overspending issues, and taking corrective actions to stay within budget parameters.
• Aid any staff with grant proposal development and grant expenditure monitoring
• Prepare comprehensive financial reports for leadership, highlighting key budget metrics and performance indicators.
• Propose necessary budget adjustments based on changing circumstances, market fluctuations, or new initiatives.
• Meet with divisional leaders to discuss explanations for variance reporting
• Monitor all contracts and manage all departmental fiscal affairs from various funding sources.
• Develop proposals, policies, and fiscal guidelines that support departmental growth.
• Other duties as assigned.