Associate Research & Grant Administrator, Research Operations

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for an Associate Research and Grant Administrator, Research Operations

(Full-time temporary position through June 30, 2026, with possibility of extension.)

The Associate Research and Grant Administrator, Research Operations, will ensure the continuous development of all American Heart Association business activities related to sustaining and expanding the Awardee Engagement alumni program. The position works across American Heart Association departments to implement strategies and facilitate the exchange of information between all stakeholders, keeping projects moving through the pipeline to execution. It coordinates all budgets and workflow based on program goals, timelines, and key performance indicators. This position will also develop creative, clearly written material in support of the organization's communications strategies.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on

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Responsibilities

Data Management :

Work with the American Heart Association Data Warehouse and third-party vendors to ensure integrity in Awardee data.

Alumni Engagement :

Augment and execute a plan to build engagement in targeted alumni activities, assess progress, and propose new incentives and techniques to increase engagement.

Track Awardee engagement and volunteer activity.

Create a calendar of communication topics.

Use LinkedIn tools to increase engagement (surveys, pop-up polls, conversation starters, etc.) and establish LinkedIn badge goals.

Confer with paid consultant.

Communications :

Work with the American Heart Association Science Marketing and Communications team to develop a brand strategy for Awardee engagement and a public relations campaign to recognize new Awardees.

Maintain a robust social media presence through the alumni network's LinkedIn group and other American Heart Association accounts.

Contribute content to the monthly Research e-newsletter to drive engagement and highlight alumni resources.

Lead regular update meetings with American Heart Association team members, key volunteers, and senior management to keep all stakeholders updated on progress and impact of the Awardee Engagement Program.

In conjunction with the Sr. Content & Editorial Manager, the incumbent will also :

Ensure high-quality, accurate, and engaging content by supporting writing, editing, and fact-checking processes while utilizing data analytics to optimize performance.

Coordinate the development, integration, format design, and release of content from writers and designers.

Support the creation of high-quality content, which may include blog posts, whitepapers, webinars, videos, and more.

Support the implementation of a content calendar, ensuring timely and consistent content delivery. Coordinate with internal teams and external partners to manage content production schedules

Applications and Peer Review

Responsible for providing coordination and administrative support for pre-award activities, including support for application processes and peer review within the American Heart Association research enterprise

Edits critiques within assigned peer review committees.

Assist with updating surveys, training materials, and other applications and peer review documents as needed.

Perform other duties as required or assigned, which are reasonably within the scope and responsibility of the job level and family.

Qualifications

Bachelor's Degree in Science, Healthcare Administration, Statistics, Marketing, Communications, or related area of study OR equivalent work experience

2 years of meaningful work experience

Experience in alumni, customer or donor engagement

Experience with and understanding of scientific research programs

Sophisticated planning, scheduling, and volunteer leadership skills

Proven ability to prepare accurate written and presentation communications

Strong attention to detail

Proficient in Microsoft Office applications

Preferred Qualifications

Experience in both pre-award and post-award processes

Experience working with databases and electronic reporting tools

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

Compensation – Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.

Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position

Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor / mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

Tuition Assistance

We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2028 Goal : Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills? Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE / Protected Veterans / Persons with Disabilities

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Default : Location : Location US-TX-Dallas

Posted Date 20 hours ago (9 / 15 / 2025 4 : 36 PM)

Requisition ID 2025-16379

Job Category Science & Research

Position Type Full Time

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