Payroll Accounting Supervisor

Payroll Accounting Supervisor

Job no : 10003473

Work type : Classified Staff

Location : Fairfax, VA, Hybrid Eligible

Categories : Default

Department : Fiscal Services

Classification : Financial Svcs Manager 1

Job Category : Classified Staff

Job Type : Full-Time

Work Schedule : Full-time (1.0 FTE, 40 hrs / wk)

Location : Fairfax, VA

Workplace Type : Hybrid Eligible

Sponsorship Eligibility : Not eligible for visa sponsorship

Pay Band : 05

Salary : Salary commensurate with education and experience

Criminal Background Check : Yes

Financial Background Check : Yes

About the Department :

The Payroll Office is responsible for timely and accurate processing of all University payrolls. The Payroll Office reconciles health care billings, payroll liability accounts, Virginia Retirement System (VRS) snapshot, processes invoices for payment to all payroll vendors for employee / employer withholdings, and makes retroactive pay adjustments. The Payroll Office submits quarterly filings for unemployment, federal and state taxes to the appropriate taxing authorities and generates annual W2s.

About the Position :

The Payroll Accounting Supervisor supervises a payroll accounting team to ensure efficient operations and compliance. The position oversees accuracy of over 70 liability account reconciliations and the timely resolution of outstanding reconciling differences essential for financial compliance. Additionally, this role manages quarterly filings for tax returns and unemployment reporting while serving as the primary liaison with the ADP service provider for effective communication and issue resolution.

Responsibilities :

• Ensures payroll reconciliations are completed by the prescribed internal deadlines and the deadlines set forth by the Department of Human Resource Management (DHRM). Works with accountants, benefits, and external departments to resolve any discrepancies monthly and before the end of the fiscal year;
• Files quarterly unemployment reports to Virginia Employment Commission (VEC), other state agencies, and the Department of Taxation by the prescribed deadlines;
• Works with the external vendor to balance and submit 941s, 941 amendments, state quarterly filing by the prescribed deadlines, and reconcile calendar year end 941s, 1042s to W2s. Acts as point of contact with the external vendor;
• Responsible for supervision of the Payroll Accounting team and all aspects of performance management including training, goal setting, monitoring and delivery of work efforts, and providing feedback through verbal updates and written performance reviews to the teams. Adheres to legal and university policies and procedures and undertakes disciplinary actions as needed; and
• Performs other related duties as assigned.

Required Qualifications :

Experience working with large amounts of payroll data using Excel and analyzing the data for discrepancies or errors;

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for the Payroll Accounting Supervisor at Complete and submit the online application to include three professional references with contact information, and provide a resume for review.

Posting Open Date : November 21, 2025

For Full Consideration, Apply by : December 5, 2025

Open Until Filled : Yes

Advertised : 21 Nov 2025 Eastern Standard Time

Applications close :

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