Administrative Assistant

Administrative Assistant

The Administrative Assistant provides day-to-day administrative and clerical support to ensure efficient operation of the department or office. This role performs a variety of tasks including document management, scheduling, communication coordination, and general office organization. The position requires a high level of professionalism, attention to detail, and the ability to multitask in a fast-paced environment. Senior-level administrative assistants may also lead office projects, handle confidential information, and provide guidance to other support staff.

Responsibilities

• Provide administrative support to assigned leaders or departments, ensuring smooth daily operations
• Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials
• Prepare, edit, and proofread correspondence, reports, and other documents
• Maintain organized filing systems (electronic and physical) and ensure records are up to date
• Assist with purchasing, inventory, and distribution of office supplies
• Answer and route phone calls, emails, and other communications professionally
• Coordinate and support department meetings, conferences, and events
• Track and report data or metrics as needed for departmental reports
• Handle confidential and sensitive information with discretion
• Support process improvements, documentation updates, and workflow organization
• For senior-level roles : mentor junior administrative staff and assist in training or onboarding activities

Qualifications