At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!
Key Responsibilities:
• Maintain an organized and efficient office environment, including supplies, equipment, vendors, and filing systems.
• Serve as the primary point of contact for staff, visitors, and external partners.
• Manage phone lines, shared inboxes, mail, shipping/receiving, and general communications.
• Coordinate meetings, appointments, company events, and trainings.
• Support budgeting, expense tracking, invoice processing, and assist with billing activities.
• Perform accounts receivable support, including collections follow-up and payment tracking.
• Serve as contract liaison by coordinating documentation, tracking status, and maintaining compliance records.
• Track and manage purchase orders (POs) to ensure proper approvals and budget alignment.
• Assist with tracking job productivity metrics and preparing operational reports.
• Support HR administration, including onboarding, recordkeeping, and payroll/benefits coordination.
• Improve and maintain administrative processes, workflows, and reporting deadlines.
Qualifications:
• Experience in office management, administrative support, or business operations.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office/Google Workspace and general office systems.
• Detail-oriented with strong problem-solving ability.
• Ability to maintain confidentiality and work in a fast-paced environment.
• Preferred: Experience with billing, collections, contract administration, or financial tracking systems.
• Preferred: Experience with HR, finance, or project management tools.
BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.
About Us:
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.
Notice to all potential job candidates:
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.
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