Administrative Associate

Job Description

Job Title : Administrative Assistant

Location : Stanford, CA 94305

Duration – 06 months

Full-Time (40 hours / week) | Hybrid (2–3 days onsite, as needed)

About the Role :

The Department of Neurology is seeking an experienced Administrative Assistant to provide high-level administrative and operational support. This role involves managing calendars, coordinating meetings, arranging travel, and processing reimbursements. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced academic environment.

Key Responsibilities :

• Manage calendars, schedule meetings, and coordinate logistics for departmental leadership.
• Handle travel arrangements, including bookings and itineraries.
• Process reimbursements, expense reports, and financial transactions (experience with Oracle Financials a plus).
• Assist with documentation, communication, and general administrative duties.
• Support departmental operations as needed, maintaining confidentiality and professionalism.

Qualifications :

Top 3 Hiring Priorities :

✅ Calendaring & Meeting Scheduling

✅ Financial Transactions & Reimbursements

✅ Travel Booking & Coordination