Fleet Administrator, Cleveland, OH

Description:

Join the Fun at Arrow International!

Arrow International is the world’s #1 maker of charitable gaming products, from pull tabs and bingo paper to cutting-edge electronic gaming systems. Our products power entertainment in social and gaming venues around the globe—and we’re growing fast!

We're building a winning culture that’s all about teamwork, passion, and innovation. At Arrow, you’re not just another employee—you’re part of a high-performing team that’s redefining fun and giving back to communities. We believe in rewarding your hard work with profit-sharing, 401(k) matching, great benefits, and paid time off—including a bonus week every July!

If you're looking for a career that’s exciting, meaningful, and full of opportunity—Arrow is the place to be.

Role Overview

We are seeking a detail-oriented and organized Fleet Administrator to oversee the daily operations of our company’s Technical Services vehicles. In this role, you will be the backbone of our transportation logistics, ensuring that all vehicles are safe, compliant, well-maintained, and cost-effective. The ideal candidate balances administrative excellence with a proactive approach to mechanical maintenance schedules and driver safety.

Requirements:

Key Responsibilities

• Vehicle Lifecycle Management: Coordinate the acquisition, registration, and eventual disposal or remarketing of company vehicles.
• Maintenance & Repairs: Manage our fleet service app to ensure Service Technicians are performing preventative maintenance and manage emergency repairs to minimize vehicle downtime.
• Compliance & Documentation: Maintain accurate records for vehicle titles, permits, insurance, and emissions testing. Ensure all operations align with local and federal transportation regulations.
• Vendor Management: Act as the primary point of contact for fleet service app who in turn manage leasing companies, repair shops, fuel providers, and insurance brokers to ensure high-quality service and competitive pricing.
• Data Analysis & Reporting: Track fuel consumption, mileage, and maintenance costs. Prepare monthly reports to identify trends and opportunities for cost savings.

Telematics Oversight: Act as the primary administrator for Verizon Connect. Monitor the live map, manage geofencing alerts, and review route replays to ensure maximum route efficiency.

Qualifications & Skills

Requirements Description

Education - High School Diploma required; Associate’s or Bachelor’s in Logistics or Business preferred.

Experience - 2–4 years in fleet administration, automotive service coordination, or logistics.

Software - Proficiency in Fleet Management Software (FMS) and Microsoft Excel.

Knowledge - Strong understanding of DOT regulations and basic vehicle mechanics.

Attributes - Exceptional multitasking skills and the ability to negotiate with vendors.

Performance Metrics (KPIs)

• Total Cost of Ownership (TCO): Keeping operational costs per mile within budget.
• Fleet Uptime: Percentage of the fleet available for use at any given time.
• Compliance Rate: 100% adherence to registration renewals and safety inspections.
• Fuel Efficiency: Monitoring and improving MPG averages across the fleet.

Diversity and Inclusion Statement

At Arrow International, we are committed to fostering a diverse and inclusive workplace where all individuals are valued and respected. We believe that embracing our differences makes us stronger, more innovative, and better positioned to serve our communities. We are proud to be an equal opportunity employer and strive to create an environment where everyone feels welcome, supported, and empowered to succeed.

Equal Opportunity Statement

Arrow International is an equal opportunity employer. We recruit, hire, train, and promote individuals in all job titles without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, results of genetic testing, veteran status, or physical or mental disability—except where such disability prevents performance of essential job functions and cannot be reasonably accommodated in accordance with applicable laws.

Americans with Disabilities Act (ADA) Statement

Arrow International is committed to complying with the spirit and requirements of the Americans with Disabilities Act (ADA). If you require a reasonable accommodation to complete an application, participate in the interview process, undergo any pre-employment testing, or otherwise take part in the employee selection process, please contact us at recruiting@arrowinternational.com

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