Salary : $57,252.00 - $58,584.00 Annually
Location : Olympia Main Campus, WA
Job Type : Full-time
Job Number : 000160054
Division : Instruction
Department : Natural & Applied Sciences(203)
Opening Date : 10 / 30 / 2025
Closing Date : 11 / 17 / 2025 11 : 59 PM Pacific
Our Opportunity
- Priority review begins November 17, 2025.
South Puget Sound Community College (SPSCC) is seeking highly motivated, qualified candidates for the Administrative Assistant 4 position to provide dedicated support to the Natural & Applied Sciences Division .
This position reports directly to the Dean of Natural & Applied Sciences and serves as the primary administrative support for the division. The Natural & Applied Sciences Division is a key academic unit comprising full-time and part-time faculty, staff, and administrators across the departments of mathematics, sciences, and physical education. Operating with a high degree of independence and under the Dean's general oversight, this role ensures efficient administrative coordination across the division and its departments.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer :
A healthy work / life balance for our employees, with the opportunity for flexible work schedules and remote work, depending on position and college needsFine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programsThe serves Batdorf & Bronson coffee and a selection of delicious food items from our baking / culinary studentsA brand newFREE Bus service every 15 minutes to downtown Olympia and beyondFREE on our campuses - permits are not requiredOn-campusPercival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon that pass through each fallMany walking paths that are marked and on nicely paved sidewalksSPSCC promotes wellness with a variety of different on campusLots of activities with our , which are FREE for staff and facultyMany community events in thethat offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include :Staff and Faculty of Color (SFOC) ERG - an employee network that strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.What You'll Do
D uty : Financial responsibilities :
Tasks include :
Develops budget estimates; monitors, tracks, and reconciles budgets; troubleshoots and resolves contractual and financial issues; and prepares financial reports based on the unique needs of the divisionEnsures financial compliance with state and federal grant and procurement requirements, including serving as the purchasing card custodianParticipates in fiscal planning with the Instruction budget manager and the division deanConducts research and arranges the purchase of equipment, classroom remodeling,equipment repairs, supplies, and other needs for learningPrepares budget requests for division dean review in advance of Executive Team approvalDuty : Coordinating division and department activities :
Tasks include :
Serves as the primary point of contact for the division and exercises independent judgment when resolving student and faculty issuesRefers students, staff, and faculty to appropriate resourcesCoordinates space management and works with the division dean on classroom scheduling, including scheduling renovation and / or remodeling in administrative, laboratory, and classroom areasParticipates in strategic and quality planning processes within the divisionCoordinates and tracks division work plansPlans, organizes, and executes major events for state-wide, division, and department meetingsCoordinates and exercises independent judgment when assisting with projectsUses delegated authority to administrate all travel, expense reports, and reimbursements on behalf of the division dean and faculty membersResponds to faculty, staff, students, and community members regarding policies and procedures associated with academic affairsAnticipates divisional and supervisor needsAssists faculty in acquiring learning materials to support student successResponds to emergencies, such as student, faculty, administrative, staff, safety, and facility crisesUses delegated authority to speak and act on administrative matters on behalf of the division deanCultivates and maintains relationships with community groups and employers for student success and benefit (supporting advisory committees and community partnerships in relation to department or division events, activities, etc.)Supervises student employees as necessaryDuty : Secretarial duties :
Tasks include :
Exercises discretion and confidentiality in all matters, including those related to personnel and students, as well as other complex, confidential, and sensitive issuesProvides secretarial support to the division dean and faculty, including calendar management, writing meeting minutes, composing documents, and editing and typingcorrespondenceCoordinates the pre- and post-tenure processes, including preparation of legal documents for tenure and post-tenurePrepares correspondence for the supervisor; exercises authority on administrative correspondenceRepresents the division dean at meetings to gather information and clarify expectations on behalf of the division deanTroubleshoots IT and other equipment issues across the division, and escalates when necessarySupport the division dean on special projects and programsDuty : Coordinates administrative standards and procedures :
Tasks include :
Coordinates administrative standard and procedure reviews, including changes in curriculum and state policy, and curricular audits (syllabus collection and auditing)Interprets and applies administrative policies to the division and departmentsConducts the hiring paperwork process and onboards new staff and faculty, which includes coordinating with Human Resources, CTOL, Safety, Facilities, etc.Duty : Participates as a member of the Academic Administrative Assistants group :
Tasks include :
Trains staff, faculty, and student employees in the division in relation to software and proceduresSupports other administrative assistantsCultivates dynamic and productive relationships across the college that advance student successCollaboratively develops and refines administrative processes and procedures for replication in all academic divisionsRemains competent and current by attending professional development courses, software training classes, and / or training sessions as directed by the supervisor or required by the collegeQualifications You Possess
Minimum Qualifications :
High School graduation or GED, AND Four years of progressively responsible experience in office / clerical and administrative assistant work.Competencies, Knowledge, Skills & Abilities :
Ability to represent South Puget Sound Community College in a professional and ethical wayCompetence and sensitivity in working at South Puget Sound Community College, in which students, faculty, and staff are broadly diverse about many facets of identity, including but not limited to gender, ethnicity, nationality, sexual orientation, and religionAttention to detailAbility to write and speak effectively with diverse populations, which includes business English usage, grammar, spelling, punctuation, and vocabularyCompetence in using interpersonal skills, including active listening, and using tact, diplomacy, and courtesyAwareness of, understanding of, and adherence to college and state policiesAbility to independently research and problem-solveAbility to prioritize and multitask in a constantly changing environmentAbility to uphold state and federal regulations and maintain confidentialityBasic understanding of fiscal and budget managementAbility to use Microsoft applications such as Word, Outlook, Excel, PowerPoint, and AccessTo Apply
To Apply
Cover letter addressed to the Screening Committee, highlighting your ability to perform the responsibilities and competencies described in the job posting.Current resume / CV showing all educational and professional experience, which demonstrates how you meet the minimum and any preferred qualifications.Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
Veterans Preference Applicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to sbutler-hill@spscc.edu with the job number for which they are applying in the subject line.
Background Check Condition of Employment Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.
South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator
South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer / Title IX Coordinator, 360-596-5361,, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free / drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the (DRS) retirement plan. Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information go to
COMPENSATION
Your paycheck is just part of your total compensation package, with an employee benefits package worth about 30% of your salary.
VACATION AND SICK LEAVE
Annual leave includes vacation, 11 paid holidays, and 12 days of sick leave. Additional leave may fluctuate as a result of the WFSE union bargaining agreement
For more benefits information please visit our website.
01
Describe your approach to collaboration and how you work in a culturally diverse groupto reach a common goal.
02
How do you interact with those who communicate differently from you?
Required Question
