Assistant to the Chair I

Job Title : Assistant to the Chair I

Location : Atlanta, Georgia

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 289654

About Us Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do :

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.Job Summary

Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with : Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel :

Responsibilities

Job Duty 1 -

Manage calendar, coordinate meetings, make travel arrangements and plan events

Job Duty 10 -

Perform other duties as assigned

Job Duty 2 -

Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations

Job Duty 3 -

Maintain office filing system

Job Duty 4 -

Provide administrative support to Associate Chair(s), as directed

Job Duty 5 -

Assist in coordination of administrative tasks of faculty searches

Job Duty 6 -

Make travel arrangements and process travel-related reimbursements

Job Duty 7 -

Assist with logistics of conference planning, seminars, special school events and development activities

Job Duty 8 -

Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork

Job Duty 9 -

May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re-appointments, promotions

and tenure, etc.

Required Qualifications

Educational Requirements

Technical Diploma, Associate's Degree or equivalent combination of education and experience

Other Required Qualifications

Overnight travel requtoed for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requtoements).

Required Experience

Four to six years of job related experience

Preferred Qualifications

Preferred Educational Qualifications

Bachelor's Degree

Preferred Qualifications

This job requires working knowledge of the administrative processes and practices employed at a higher education academic office.

Within this environment, skills in event planning, organization, communications, and customer service are required and specialized computer applications

Knowledge, Skills, & Abilities

SKILLS

This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional written and verbal communication skills, with a strong ability to convey information clearly and effectively.
• Skilled in internet research and data analysis, with a keen eye for detail and accuracy.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and / or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (¿USG¿) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual¿s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.Other Information This is not a supervisory position.This position does not have any financial responsibilities.This position will not be required to drive.This role is not considered a position of trust.This position does not require a purchasing card (P-Card).This position will not travel.This position does not require security clearance.This position is located in Atlanta, GASalary Job Grade A7Salary range is dependent on candidates experiences and skills that ranges from $23.02 - $31.30Background Check Successful candidate must be able to pass a background check. Please visit http : / / policylibrary.gatech.edu / employment / pre-employment-screening