Office Assistant

Office Assistant

The primary purpose of this position is to serve as an office assistant. The position is responsible for a broad range of tasks critical to the department's administrative integrity and procedures relative to the needs of the faculty and students.

Responsibilities :

Led by Office Manager or working independently :

• Serves as an assistant to the department chair and associate chairs;
• Completes day-to-day office tasks, including screening and routing phone calls and emails, filing, typing, mailing, copying, and shredding;
• Schedules rooms for seminars, student exams, and other departmental functions;
• Answers questions and routes in-person walk-in requests;
• Provides administrative support for faculty, and for graduate student assistants, in collaboration with the Office Manager;
• Collaborates and communicates with administrative support in other departments to maximize best practices and mutual support;
• Responds to requests / questions from students seeking information on the department's graduate programs, certificate programs, and undergraduate courses, and routes student inquiries to appropriate faculty;
• Processes book orders for all classes;
• Keeps the administrative office and conference rooms neat and tidy;
• Ensures that visitors are welcomed into an orderly and professional environment; and
• Supports departmental events, such as bookings and supply orders for holiday, summer, retirement parties, and other academic events as needed.

Administrative Assistance to Graduate Programs :

Administrative Assistance to Undergraduate Programs :

Digital Support :

Back-up to Office Manager and other related duties as assigned :

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Office Assistant at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume with a writing / communication sample (optional) for review.

Posting Open Date : November 18, 2025

For Full Consideration, Apply by : December 4, 2025

Open Until Filled : Yes