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Operations & Administrative Coordinator

Operations & Administrative Coordinator

Sella HomesPhoenix, AZ, United States
1 day ago
Job type
  • Full-time
Job description

Operations & Administrative Coordinator

Location : Phoenix, AZ (On-site)

Sella Homes is a growing construction, development, and rental property company seeking a tech-savvy, solutions-oriented Operations & Administrative Coordinator to support day-to-day operations, client communication, vendor coordination, and organized property tasks. This role is ideal for someone who enjoys variety, takes initiative, and keeps operations running smoothly.

What You’ll Do

Operations Support

  • Catalog incoming orders and project information
  • Learn and assist with Buildertrend setup for new clients / projects (training provided)
  • Coordinate material orders and vendor deliveries
  • Manage incoming invoices and ensure timely processing
  • Track and maintain vendor insurance documentation
  • Maintain property insurance documentation
  • Assist with utilities management
  • Manage reward programs (Monogram, Sub-Zero, etc.)
  • Track license renewals (ROC, TPT)
  • Assist with rental property operational tasks

Administrative Coordination

  • Answer occasional homeowner and general inquiry calls
  • Coordinate vendor and client meetings
  • Maintain spreadsheets and organize administrative records
  • Provide light, occasional personal administrative assistance (appointment scheduling, document organization, simple reminders)

    • Media & Marketing Support

  • Post occasional social media content
  • Provide basic guidance on video edits
  • Capture basic property photos / video (drone training provided)
  • Organize and upload media assets

    • Why You’ll Love This Role

  • Professional variety across construction, development, and rentals
  • Monday–Friday schedule
  • Training provided :
  • Buildertrend
  • Drone / media basics
  • Internal systems
  • Small team environment where your work is valued
  • Growth potential as operations expand

    • Who You Are

  • Organized, proactive, and reliable
  • Strong verbal & written communicator
  • Tech-savvy and eager to learn new systems
  • Resourceful problem solver
  • Calm and professional with homeowners and tenants
  • Enjoys organizing information and keeping operations moving efficiently
  • Comfortable juggling multiple responsibilities

    • Preferred Background

  • Experience in homebuilding, real estate, or construction
  • Basic spreadsheet competency (Google Sheets or Excel)
  • Comfort learning software platforms (Buildertrend training provided)
  • Strong customer-facing phone skills
  • Ability to prioritize tasks effectively

    • Bonus Points For

    (not required)

  • Experience with rental property operations
  • Social media posting familiarity
  • Admin experience

    • Schedule

    Full-time, on-site in Phoenix, AZ — Monday through Friday.

    How to Apply

    Send your resume and a short note about why you’re a great fit to :

    📧 hello@sellahomes.com

    About Sella Homes

    Sella Homes develops, builds, and manages residential properties, including rental units. We focus on quality craftsmanship, smooth customer communication, and continuous improvement through streamlined systems. We value organized, motivated individuals who want to grow with a company.

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