Coordinator, University Partnerships and Degree Acceleration

Position Title :

Coordinator, University Partnerships and Degree Acceleration

Job Description :

POSITION TITLE : Coordinator University Partnerships and Degree Acceleration

STATUS : Full time

DEPARTMENT : University Partnerships and Degree Acceleration

DIVISION : Student Development

CLASSIFICATION : Non-exempt

UNION : TOSSC-AFT Local 604

REPORTS TO : Manager, University Partnerships and Degree Acceleration

PLACEMENT : Grade 109

HIRING RANGE : $24.79 - $26.28

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age, and background. Joliet Junior College is an AA / EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY

Coordinates programs and processes that oversee the effective transfer of Joliet Junior College students and supports University Partnerships and Degree Acceleration (UPDA) initiatives. Oversees the marketing, promotion, and data collection for UPDA initiatives; serves as liaison for UPDA and internal / external stakeholders to assist with the promotion of articulation agreements, credit for prior learning (CPL), reverse transfer, transfer events, and other departmental initiatives. Collects departmental data and creates reports to drive decisions and enhance service offerings; and continuously improves experience for all UPDA stakeholders. Creates, leads, assesses, and coordinates training for the JJC community, including internal and external partners. Works cooperatively with departments to provide accurate transfer information. Coordinates transfer-related events. Updates and maintains departmental print and digital materials, including but not limited to websites. Serves as a backup to the Manager in his / her absence.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. Supports UPDA Manager with growth, development, promotion, assessment, and training of UPDA services and initiatives. This includes developing, maintaining, and regularly communicating / promoting through website updates / pages, newsletter articles, digital media (including Romeoville Campus), printed materials, Communication Center outreach, social media postings, etc. Supports UPDA Manager to ensure consistent branding of University Partnerships efforts.

2. Develops relationships with four-year partners by way of coordinating, promoting, and hosting on-site table visits, in-person and remote trainings / updates, workshops, college visit days, four-year partner advising sessions, college fairs, and other related events. Works collaboratively with the Administrative Assistant II to the Dean of Academic Intervention, Support, and Student Development Grants. In partnership with four-year institutions and internal JJC stakeholders, highlight existing articulation agreements and student benefits, while also identifying additional opportunities.

3. Works closely with UPDA Manager to develop, coordinate, enhance, promote, and measure effectiveness of articulation agreements in support of effective transfer of JJC students and alumni. Maintain calendar to regularly review agreements to ensure contracts are current and relevant. Assists Manager with the workflow of articulation agreements and transfer guide creation, maintenance, promotion, and deprecation in conjunction with Academic Affairs and Student Development partners.

4. With regard to CPL, works closely with UPDA Manager, JJC faculty, Enrollment Management staff, and other relevant stakeholders to ensure JJC CPL options are current. Assists Manager to develop and maintain print and digital materials and to promote CPL options. Oversees data collection, and report creation, of CPL inquiries, usage, impact, and satisfaction with CPL options and processes.

5. With regard to reverse transfer, works closely with UPDA Manager, Enrollment Management staff, and four-year partners to ensure JJC reverse transfer options are clearly promoted and relevant information is easily accessible. Assists Manager to develop and maintain print and digital materials, including but not limited to internal request forms. Develops and provides synchronous and asynchronous training for students and other interested parties to understand value of reverse transfer and process(es) to work with four-year partners. Oversees data collection and report creation of reverse transfer inquiries, usage, impact, and satisfaction.

6. Works closely with UPDA Manager, Information Technology, the Communication Center, and others to identify prospective UPDA students, develop sustainable and meaningful metrics, and produce regular quality reports which demonstrate usage, impact, and satisfaction.

7. Develops, organizes, leads, and assesses trainings, informational sessions, and presentations to an audience of students, student supporters, advising staff, faculty, recruiters, and / or other relevant stakeholders related to articulation agreements, workflow approval process, CPL, reverse transfer, and related initiatives. Collaborates with stakeholders to continuously develop, deliver, and enhance new and existing trainings; provides regularly scheduled training opportunities

8. Monitors and responds to UPDA inquiries via email and phone in a timely manner. Maintains request forms to ensure information is accurate, accessible, and easily understood.

9. Attends transfer coordinator meetings, conferences, and other relevant functions hosted by four-year colleges and universities, as well as other stakeholder groups. Monitors current / proposed legislative changes as well as college / university policy changes affecting student transfer, CPL, and other UPDA functions.

10. Represents UPDA department at internal / external events to assist in the promotion of UPDA services to students, staff, alumni, and community members; such events may include presentation opportunities.

11. Serves as backup representative on local and regional committees.

12. Serves as backup to Manager in his / her absence.

13. Performs related duties as assigned.

MINIMUM QUALIFICATIONS

1. Bachelor's degree.

2. Experience working with transfer processes or related experience in a college environment.

3. Strong verbal, written, and interpersonal communications skills, and ability and willingness to work cooperatively with a diverse population and all levels of personnel.

4. Experience collecting, organizing, and reporting data.

5. Excellent organizational skills and flexible work schedule.

6. Ability and willingness to learn new technologies.

7. Ability to establish and maintain cooperative and effective working relationships with other members of the college, four-year partners and community, displaying cultural competence as well as emotional intelligence.

8. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation, and quality.

PREFERRED QUALIFICATIONS

1. Master's degree.

2. Three (3) years of related experience at a community college.

3. Academic advising experience.

4. Knowledge of the articulation process and curriculum and program development.

5. Experience working with related higher education administrative software with web-based functions (i.e. Ellucian, Microsoft Office Suite, SharePoint, WorkDay).

6. English and Spanish verbal and written communication proficiency.

7. Demonstrated multicultural competence.

PHYSICAL DEMANDS

1. Normal office physical demands.

2. Ability to travel between campus locations and to community events.

3. Occasional travel for training / conferences both in state and nationally.

4. Ability to work evenings and weekends.

WORKING CONDITIONS

1. Duties are performed indoors in the usual office and / or outdoor environment.

Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.

• Application review will begin in January 2026

Full Time / Part Time :

Full time

Union (If Applicable) :

TOSSC

Scheduled Hours : 40