AP Coordinator

Accounts Payable Specialist

Responsible for a mix of Accounts Payable activities including processing, customer inquiry resolution (help desk), analytics, reporting and accounting. Specific responsibilities will vary based on business needs. This position supports one of CBPS's key clients, located at the client facility, as part of CBPS's Business Process Outsourcing business.

Responsibilities

• Accounts Payable invoice processing, including manually entering, reviewing, validating, coding, tracking and obtaining approval(s)
• Validate invoice batch information i.e. reconcile invoice totals and amounts
• Processing and / or audit of employee expense reports
• Manage accounting activities and journal entries.
• Provide inputs into pay cycles and check runs.
• Analyze, review and resolve inquiries related to supplier statements
• Respond to and resolve inquiries (phone and email) from vendors and end-users (Help Desk) including documentation / ticket management
• Assign AP inquiry (Help Desk) tickets appropriately
• Manage exceptions related to vendor invoices for input into financial systems, including invoice coding, data entry, email addresses and tax IDs
• Maintain files and documentation, thoroughly and accurately, in accordance with client policies and procedures.
• Manage payment issues with vendors and employees, including ACH
• Provide training and expertise to peers and end-users related to AP processes, systems, policies and procedures.
• Onboard vendors into client financial systems including tax ID management
• Log activities, audit and create reports for management related to day-to-day activities

Qualifications

What We Offer