Software Administrator (Newark)

Job Description : Smartsheet Platform Administration

• Hybrid onsite work schedule - 3 days per week in office.
• Serve as the primary Smartsheet System Administrator, managing user licenses, security settings, access controls, support tickets, and governance
• Monitor platform performance, manage integrations (e.g., Jira, and other third-party apps), and ensure data integrity.
• Establish and enforce best practices, naming conventions, and governance standards for sheets, reports, and workspaces.
• Stay current on new Smartsheet features, releases, and capabilities, and drive adoption.
• Leverage Smartsheet Control Center to standardize project / program creation, structure, and reportingparticularly around Portfolio Epic / Value Stream and Execution / Project Blueprints.
• Gather stakeholder requirements and translate business needs into scalable Smartsheet solutions (sheets, forms, reports, workflows, dashboards).
• Manage the full lifecycle of Smartsheet solutionsfrom design and pilot to deployment, maintenance, and continuous improvement.
• Dashboard & Reporting
• Design and maintain executive, portfolio, program, and project-level dashboards that provide real-time portfolio visibility.
• Create complex reports and formulas to consolidate and analyze data from multiple sources.
• Align reporting and dashboards with key performance indicators (KPIs) and strategic objectives to support informed decision-making.
• Lean Portfolio Management & Agile Enablement
• Support Lean Portfolio Management processes including strategic alignment, demand / resource management, and portfolio prioritization.
• Partner with PMO / LPM teams to optimize processes and leverage Smartsheet capabilities for efficiency and predictability.
• Training and Support
• Develop and deliver user training, documentation, and best practice guides for varying user levels.
• Provide advanced troubleshooting and support for Smartsheet automations, workflows, and formulas.

Required Skills & Experience