AP Specialist

Job Title : Accounts Payable Specialist

Job Description

We are seeking two dedicated Accounts Payable Specialists to join our dynamic team. In this role, you will be responsible for accurately and efficiently processing a high volume of invoices, preparing daily check runs, and handling special check requests. Your attention to detail and ability to maintain strong vendor relationships will be crucial in ensuring the timely resolution of payment issues.

Responsibilities

Accurately process a high volume of invoices in a timely and organized manner.

Prepare daily check runs and ensure checks are mailed according to schedule.

Handle special check requests, including manual or expedited payments.

Research Purchase Card (P-Card) transactions for accuracy, duplicates, and policy compliance.

Perform month-end closing duties.

Prepare journal entries as needed to ensure accurate financial reporting.

Prepare and process Claims and Agent Refund requests following internal guidelines.

Create ad hoc payments for manual checks as needed.

Sort, organize, and distribute incoming mail for the AP department.

Review location-submitted invoices for accurate GL coding, approvals, and proper support.

Communicate with internal departments and vendors to research and resolve past-due invoices or payment inquiries.

Maintain strong relationships with vendors and internal business units to facilitate timely resolution of payment issues.

Essential Skills

2+ years of accounting experience

ERP knowledge (Workday preferred)

Proficiency in Excel

Great attention to detail

Additional Skills & Qualifications

Familiarity with accounts payable processes

Experience with invoice processing and purchase orders

Knowledge of accounting and invoicing principles

Work Environment

The office is located in Hopkins, MN, conveniently near Highway 394. Initially, the role requires five days in the office for the six-month contract period, transitioning to two days working from home upon full-time conversion. The team currently consists of 10 members and will expand to 12 with these new positions. The business hours are from 7 am to 5 pm, with flexible start times to accommodate commuting preferences. The department is known for its supportive and high-energy environment.

Job Type & Location

This is a Contract to Hire position based out of Hopkins, Minnesota.

Pay and Benefits

The pay range for this position is $25.00 - $27.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hopkins,MN.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.