City Recorder

City Recorder

Statement of Duties : The City Recorder is an important part of the Admin Team, handling city records, helping with city planning activities, managing HR functions, and assisting with basic accounting. This role supports the City Council to keep things transparent, on track, and running smoothly across all departments. The City Recorder and Public Works Director make the Administrative Team for the City of North Powder. The administrative team is responsible for directing a variety of administrative processes that allow the City to operate. It is their job to implement and oversee policies crafted by the City Council. The City Recorder will be required to attend City Council meeting on the second Tuesday of every month to take notes, and attend any special meetings, work sessions, or executive sessions.

Minimum Qualifications : 1. High school diploma or equivalent Associates degree in business administration or a related field, or an equivalent combination of experience or training which demonstrates the knowledge, skills and abilities to perform the duties of the position. 2. Two years of experience in customer service, public records management, municipal finance, land use planning, records and records retention. 3. Working knowledge of computers and applicable software such as MS Word, Excel, Publisher and Outlook. Have a working understanding of computer software pertaining to municipal financing and utility billing. 4. Applicants must possess or be able to obtain clearance from the Criminal Justice Information Systems (CJIS), a valid drivers license, Oregon Notary Public and a Certified Municipal Clerk designation.

Essential Functions : The Recorder carries out the policies and direction as provided by the City Council on matters of finance, personnel, records and budget; Properly maintains all city records, minutes and legal documents in accordance with the policies established by the City Council and as required by state and federal laws; Prepares all City Council meeting agendas and council packets, working with other employees to ensure full compliance with the reporting of the requirements of the City Council; Maintains all personnel and city business records; Plans, implements and conducts all city elections as required by law; Assists Accountant; Serves as staff support and work with the Union County Planning Department and City Council in all planning matters; Ensure that the Citys Comprehensive Plan, Zoning and Subdivision Ordinances are updated, current, and implemented and enforced; Assist citizens and businesses to apply for building plans, permits, and other development related issues.