Executive Personal Assistant

Job Description

Job Description

About Us :

We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together

About the Role :

Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm.

The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family.

Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary.

Responsibilities :

Manage Incoming and Outgoing Communication

The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings.

Oversee Scheduling and Calendar Appointments

Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked.

Event Planning and Coordination

Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO.

Candidate Requirements :

Prior experience as a personal assistant preferred

Proficiency in Microsoft Office, including Word and Excel as well as Google Docs

Strong time management skills

Ability to handle sensitive information with a high level of confidentiality

Must be a self-starter willing to take on projects and see them through to completion

Possess excellent written and verbal communication skills

Must be a team player with strong interpersonal skills

Solid ability to multitask in a fast-paced environment

Detailed oriented, organized, and proactive

Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic / international travel

Valid US Passport required

Nice to Have :

Bachelors Degree in Business, HR, Education

Project management, team lead, or assistant manager experience

Salary range :

$35,000.00 to $50,000.00 a year commensurate to experience

Benefits : 401(k)

Dental insurance

Health insurance

Paid time off

Referral program

Vision insurance

Schedule : Monday to Friday

Weekend availability

Experience :

Supervision : 2 years (Preferred)

Microsoft Office : 3 years (Preferred)

Language : Spanish (Required)