PAYROLL PRACTITIONER I

Compensation

Salary Schedule

Overview

Under general supervision, the purpose of the position is to perform district-based duties associated with processing complex payroll related records. Performs related work as directed.

Responsibilities and Qualifications

EXAMPLES OF ESSENTIAL FUNCTIONS Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.

Provides payroll support, training, and guidance to approximately 35 district locations.

Performs manual calculation of salary, overtime, double time, supplements, account pays, bonuses, and tax information.

Prepares payroll for department as needed; inputs payroll data; creates and maintains electronic payroll files.

Performs weekly edit of paychecks to ensure accuracy prior to processing payments.

Handles direct deposit transactions and payroll problems.

Calculates contract salary adjustments for instructional staff and payroll audits as needed.

Meeting and assisting employees with payroll problems.

Processes the personnel agenda for school board action to ensure accurate payment and timely terminations.

Serves as a payroll expert regarding testing processes and procedures as they relate to the district.

Calculates and verifies pre-tax deductions, federal withholding, FICA, and Medicare tax.

Researches, reconciles and maintains all claims (overpayments) in the district including complex tax calculations regarding repayment agreements.

Serves as a secondary liaison between the Director and Senior Manager of Payroll Services to ensure the necessary functional specifications are submitted and communicated appropriately.

Responsible for processing off-cycle bonus payments, voids and replacement checks.

Analyzes and researches problems and outlines possible solutions.

Serves as a problem solver and resource for the district to determine appropriate payroll resolutions considering IRS and contractual guidelines.

Provides direction and leadership to payroll staff.

Serves as district contact for payroll processes; verifies accuracy of payroll entries and gross wage payments for all district locations.

Analyzes positive and negative inflows, employees active and inactive, tax deductions, contract salary adjustments, overpayments, manual adjustments and all district time entries on payroll edit prior to processing payroll.

Maintains knowledge of IRS federal, state, and local tax laws, Fair Labor Standards Act, and all union contractual guidelines to ensure payroll reporting compliance.

Verifies gross wages on payroll register; signs off on register and passes on to process for payment.

Train district personnel in all payroll systems, policies and procedures.

Monitors and corrects all instructional payroll time entries to ensure annual contracts are accurate and contract salary adjustments are within a reasonable range.

Verifies accuracy of reports for time entries, deletions and change in employment status; analyzes gross wages prior to payroll post.

Receives and enters account pays, supplements and bonuses; ensures proper accounting strips are charged and validate payment to appropriate personnel for all documents received for processing from district locations.

Creates and reconciles spreadsheets on various topics at the request of the Director and Senior Manager of Payroll.

Maintains a database of all district claims including payment positing; generate quarterly district claim reports for upper level management.

Processes, tracks and monitors employees with negative personal leave balances, on workers compensation, on a leave of absence, receiving zero net checks, changed payroll areas or have had terminations entered late to ensure timely and accurate payment.

Identifies payroll time entries for corrections; files all payroll documents; repackages, boxes, and sends payroll documents from previous year to warehouse at end of each fiscal year.

Provides materials and information to auditors during audits.

Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information they maintain as part of their job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MARGINAL FUNCTIONS While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as directed.

MINIMUM TRAINING AND EXPERIENCE High school diploma or GED; supplemented by college level course work or vocational training in math or accounting; supplemented by up to three (3) years minimum previous experience and / or training involving secretarial work or bookkeeping, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

PERFORMANCE APTITUDES Data Utilization : Requires the ability to review, classify, categorize, prioritize, and / or analyze data and / or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction : Requires the ability to provide guidance, assistance, and / or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and / or control the actions of equipment, machinery, tools, and / or materials used in performing essential functions.

Verbal Aptitude : Requires the ability to utilize a wide variety of reference, descriptive, and / or advisory data and information.

Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and / or interpret graphs.

Functional Reasoning : Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning : Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE Physical Ability : Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements : Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.

Environmental Factors : Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals / wildlife, toxic / poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.