Administrative Assistant (Palm Bay, FL)

Administration D

L3Harris Technologies is the trusted disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea, and cyber domains in the interest of national security.

Job Location : Palm Bay, FL

Job Schedule : 9 / 80 : Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off

Job Description : The Administrative Assistant will support SAS Segment Functional leadership in Palm Bay, FL. This position will provide essential administrative support to multiple executives to ensure smooth and efficient business processes. This role requires a highly organized and detail-oriented individual who can manage multiple tasks simultaneously and provide support to various departments within the organization. The ideal candidate must be capable of independently defining and implementing relevant continuous improvement solutions and must be comfortable working as an individual or in a group setting interacting with all levels of management. The candidate must excel at solving complex, time sensitive problems and be motivated by flawless execution. This role requires an independent self-starter who serves as an ambassador to our executives and their teams, demonstrates sound judgment, and establishes a foundation of loyalty through behaviors that inspire trust. The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders; empowering them to make informed decisions, solve problems, and reduce information churn. We are looking for someone who naturally operates with a customer service mindset enabling them to partner with a broad range of personalities and adapt to unique traits and working styles.

Essential Functions :

• Assist in the coordination and implementation of office procedures and frequently take responsibility for specific projects and tasks. Organize and maintain inventory of office supplies and equipment; liaise with vendors and service providers.
• Manage professional and personal scheduling for operations leadership team, including agendas, mail, email, calls, travel arrangements, visitor management, presentations, and other company logistics.
• Provide complex and dynamic scheduling and calendar support. Advance preparation for all commitments and engagements, including comprehensive briefing materials and pre-reads, meeting agendas, presentations, itineraries, etc. Review all materials for accuracy and completeness. Prepare and edit correspondence, reports, presentations, and other documents.
• Manage, coordinate, and arrange leader travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Maintain and update records, databases, and filing systems, both electronic and hard copy.
• Handle inquiries and requests from internal and external contacts and provide assistance as needed.
• Coordinate meetings, catering and business meals needed, including agenda preparation, note-taking, and follow-up on action items.
• Assist with the onboarding process for new hires within the operations department, including preparing workspaces and coordinating orientation schedules.
• Participate in the planning and execution of company events and meetings.
• Perform project support work as assigned to support the department's objectives.
• Uphold a strict level of confidentiality.
• May involve periods of sitting, standing, walking, and travel between buildings

Qualifications :

Preferred Additional Skills :