Listing / Sales Coordinator

Job Description

Ready to be the heartbeat of a thriving real estate team? Join us at Ambassador Real Estate as a Listing & Sales Coordinator and play a key role in keeping everything running smoothly! You’ll be the go-to expert for entering property listings, updating details, and supporting our agents, customers, and sales management with top-notch administrative skills. Every day brings something new—whether it’s assisting with special projects or helping our team deliver exceptional service. If you love organization, enjoy working in a fast-paced environment, and want to be part of a dynamic, growth-driven team, this is your chance to shine!

This position is located in our Omaha, NE branch. This position is full time, working onsite Monday through Friday 40 hours / per week. This position enters property listings and changes in the system and performs a variety of administrative functions to provide support to customers, agents, sales management and administrative staff. Assists with special projects.

Job Duties and Responsibilities (Essential Job Functions) Common activities are listed below : actual position responsibilities may vary. Please refer to manager or human resources for specific duties and performance expectations of the position.

1. Perform data input functions, process real estate information and maintain MLS listings and sales records. Verify information with sales associates to ensure accurate listings. (50-60%)

2. Provide administrative support : (20-30%)

• Answer phones, monitor hotline, greet visitors and schedule appointments
• Distribute mail, maintain office appearance and order office supplies
• Track sign inventory, prepare packets and maintain office equipment
• Process real estate advertising, submit license applications and charges and manage payments

3. Maintain sales data, generate reports and prepare routine correspondence. (10-15%)

4. May process earnest money and maintain and reconcile escrow information. (5-10%)

5. Maintain and monitor electronic and paper files / records. (5-10%)

6. May serve as back-up to other office staff. (0-5%)

7. Perform any additional responsibilities as requested or assigned. (0-5%)

Performance Expectations

Qualifications

Education :

High school diploma or equivalent.

Experience :

Knowledge and Skills :

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer