Administrative Assistant, Operations & 3rd Party

USA Compression Partners, LP, (NYSE : USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies. We are an operations-centric, technology-driven employer with 800+ employees in 18 states across the US.  We owe our success to the quality of our employees, our strong commitment to safety, and our superior service to customers.

Key Business Objectives :

The Administrative Assistant position is responsible for ensuring accurate and timely reporting of field service reports, planning training and company events for operations team, and assisting with resource planning systems and projects to support field operations activities.

Duties and Responsibilities :

In conjunction with 3rd Party Service Managers, review and approve field service reports which have been submitted by Service Technicians.  Ensure time is reflected accurately for work performed, and all required fields have been accurately completed.

Train new employees on data entry of service reports and time management.

Enter and edit service reports in UDB

Assist IT Dept. with troubleshooting of FSA (Service Report system) as required.

Review Service Technician parts transactions to ensure the parts system is updated accurately

Coordinate with preferred vendors to provide resources (ie. cell phone, air card, uniforms, etc.) that support operations' daily activities

Provide various training to operations staff (i.e. parts transactions, service reporting, etc.)

Assist operations management in planning training or company events as required.

Provide reports in various formats as required to support short-term and long-term objectives

Create reports for customers as required.

Create and maintain user accounts within the parts management system

Ensure unit files are maintained and organized

Maintain oil sample database reporting and manage user accounts

Ensure the office area is organized and the office equipment is properly maintained

Approve, deny, and code invoices in DocStar for regions

Audit, open, and close retail work orders daily

Update financials on open work orders

Conduct 3rd party analysis by customer

Analyze 3rd party parts and service P&L

Correspond with technicians about current jobs and work orders

Provide markup totals on parts quotes

Set up vendors and customers by communicating with them, obtaining all required documents, and submit appropriate documentation for approval

Submit invoices to AP to close out Pos

Close out work orders in UDB, fill out the detail sheet and invoice request, and submit to Accounts Receivable

Assign new hires their uniforms, work vehicles, and update the vehicle log.

Audit core tracker, update billing notes once a job has been submitted for invoicing.

Maintain 3rd party catalog.

Provide support or lead miscellaneous projects to achieve company goals as required.

Any other duties or responsibilities as assigned by the supervisor.

Full-time hourly position.