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Entry Level Administrative Assistant

Entry Level Administrative Assistant

Sands Chevrolet GlendaleGlendale, AZ, US
30+ days ago
Job description

Join the Team at Sands Chevrolet in Glendale!

Position : Service Department Administrative Assistant

Location : Glendale, AZ

Are you organized, detail-oriented, and customer-focused? Sands Chevrolet in Glendale is hiring a Service Department Administrative Assistant  to join our team! We’ve been proudly serving our community for over 90 years, and we’re looking for someone to help us continue providing top-notch service to our valued customers.

What You’ll Do :

Reconcile Payments and Maintain Records

  • Match payments to repair orders and log details in Excel.
  • Verify totals and ensure all charge payments are authorized.
  • Submit payments to fleet companies, extended warranty providers, and insurance carriers using online portals, fax, email, and phone.
  • Balance a cash drawer daily and ensure all credit card receipts match corresponding repair orders.

Organize and File Documents

  • Staple and file service paperwork in the correct order.
  • Manage the Loaner Car Fleet

  • Take full responsibility for managing a fleet of 25-30 vehicles.
  • Ensure vehicles are retired and replaced according to mileage and time limits.
  • Conduct a detailed walk around of every loaner vehicle with customers before they leave, documenting all existing damages.
  • Review all disclaimers and inform customers of potential charges for fuel, damages, smoking, and pet hair.
  • Use OnTrack loaner car software to create and print loaner car agreements.
  • Provide Excellent Customer Support

  • Keep the coffee station stocked and the waiting area welcoming throughout the day.
  • Interact with customers regarding the status of their vehicle being repaired.
  • Work directly with service advisors and the management staff to expedite administrative tasks
  • What You Bring :

    No Automotive Experience Necessary!

    Strong attention to detail and organizational skills.

    Basic computer skills required.

    Friendly and customer-focused attitude.

    Ability to work effectively in a fast-paced environment.

    Must be available to work some Saturdays and evenings, with shifts ending as late as 6 : 30 PM.

    Why Join Sands Chevrolet?

  • Growth Opportunities : Qualified candidates have the potential to grow within our company in administrative, technical, and non-technical positions.
  • Long-Term Career Path : We offer a stable, rewarding career in an industry that is always busy and thriving.
  • Schedule and Benefits :
  • Paid holidays and vacation.

  • Paid sick time.
  • No Sunday or late-night schedules!
  • Family-owned and operated for over 90 years.
  • Competitive pay and supportive team environment.
  • Ready to Apply?

    Click the link in this add to apply.

    You can also send your resume to [email protected].

    Feel free to apply in person at Sands Chevrolet in Glendale.

    Questions? Call us at (623) 931-9399.

    Don’t wait—start your journey with Sands Chevrolet today!