Associate Director, Fiscal

La Jolla

9500 Gilman Drive, San Diego, CA 92093, United States

#136140 Associate Director, Fiscal

Extended Deadline : Wed 10 / 15 / 2025 Apply Now

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 8 / 8 / 2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 8 / 27 / 2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This posting will remain open until a suitable candidate has been identified.

DESCRIPTION

Enrollment Management (EM) is a multi-unit department within the Office of the Executive Vice Chancellor-Academic Affairs. The department is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer and Chief Outreach Officer of the University. EM comprises multiple high-profile, core functional units including : the Office of Undergraduate Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. We work to advance the academic and public service missions of UC San Diego by ensuring equitable access to education and empowering students throughout their educational journeys.

The Financial Aid and Scholarships (FAS) Office works collaboratively with the rest of Enrollment Management and other campus partners to support students from their recruitment, initial enrollment and through degree completion. The office works to ensure all admitted and continuing students have adequate financial resources available to attend UC San Diego. The FAS Office administers over $550 million in support to undergraduate students and $15 million to graduate / professional level students (excluding Health Sciences). About 70% of undergraduates receive some form of support, with this number growing each year. The staff provides outreach services, counseling, eligibility and verification determination, budgeting, awarding, reconciliation of payments, and federal, state, and university reporting.

Reporting to the Executive Director of Financial Aid and Scholarships, the Associate Director of Fiscal, applies advanced financial expertise to lead complex analysis, budgeting, forecasting, and resource planning efforts in support of strategic and operational goals. This role manages the annual financial aid budget process, develops detailed financial models and projections, and provides recommendations to optimize resource use. The position also oversees reconciliation processes, ensures the accuracy of financial data across multiple funding sources, and enforces strong internal controls to safeguard university resources.In addition to analyzing and approving complex financial transactions, the Associate Director of Fiscal advises on policy and procedural improvements, supports compliance efforts, and serves as a key liaison with internal and external stakeholders. The Associate Director, Fiscal also supervises other fiscal analysts to ensure work continuity, minimizing risk and maintaining compliance with university policies, deadlines, and financial accuracy.

~Cover letter strongly encouraged.

QUALIFICATIONS

Advanced degree in related area such as finance, accounting, business administration, economics and / or equivalent experience / training.

5-7 years of progressive professional experience in financial analysis, budgeting, or fiscal management; or an equivalent combination of education and experience preferred.

Advanced knowledge of finance policies, practices, and systems.

Ability to identify, collect, and analyze information from multiple sources.

Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.

In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.

Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment. Proven success working effectively and respectfully across the organization at all levels, including management, academics, staff, and students.

Ability to adapt to changing priorities.

Ability to function as a member of a team.

Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

Prior success adapting programmatic objectives to changes in resources. Prior experience in finance and finance-related program development, initiation, coordination, administration, and analysis.

Proven experience functioning effectively under pressure and working successfully in either an independent or team environment. Ability to perform a wide range of duties that require tact, sensitivity, independence, good judgment, accountability, flexibility, diplomacy, and discretion.

Demonstrated strong knowledge and experience in the interpretation and implementation of federal, state, and private agency administrative regulations and policies.

Demonstrated experience working in a large organization with multiple levels of inter-related computer activity.

SPECIAL CONDITIONS

Job offer is contingent upon a satisfactory clearance based on background check results.

Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

Available to work evenings / weekends during peak periods.

The ideal candidate must be committed to the principles of access and diversity at a public institution of higher education.

Cover letter strongly encouraged

Pay Transparency Act

Annual Full Pay Range : $97,200 - $182,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $46.55 - $87.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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