Coordinator, Civic Center Leasing

Coordinator, Civic Center Leasing at Southwestern College summary :

The Coordinator, Civic Center Leasing manages the day-to-day operations of the district's facility leasing program, coordinating event planning, leasing contracts, and client relations. This role involves overseeing scheduling, budgeting, staff supervision, and compliance with relevant policies and regulations. The position acts as a liaison between the college, community organizations, and vendors to ensure successful event execution and revenue generation for the district.

Salary : $6,485.88 - $7,016.48 Monthly

Location : Chula Vista Campus - Chula Vista, CA

Job Type : Classified Staff

Job Number : 00142

Division : Business and Financial Affairs

Department : Enterprise Services

Opening Date : 08 / 26 / 2025

FLSA : Non-Exempt

Funding Type : Auxiliary

Hiring Salary Range : $6,485.88-$7,016.48

Full-time Equivalent (FTE) : 1.0

Initial Screening Deadline : 09 / 14 / 2025

Work Schedule (Approx.) : Monday-Friday : 8 : 00 a.m.-5 : 00 p.m.

Months of Service : 12

Start Date : As soon as the successful candidate is identified and following the subsequent governing board approval.

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

SUMMARY DESCRIPTION

Under the direction of the Vice President for Business & Financial Affairs, oversee, plan, organize, coordinate, and review the services, activities, and operations of the District's Civic Center Facilities Leasing program as they relate to the leasing of facilities for special events and other activities not included in the academic schedule at the District; and coordinate assigned services and activities with a variety of organizations including community groups, school districts, private organizations, Southwestern College Schools and Departments, on-campus student organizations, and State, Federal, and local agencies.

DISTINGUISHING CHARACTERISTICS

The Coordinator, Civic Center Leasing is distinguished from the Assistant Coordinator, Civic Center Leasing by the scope of assigned duties and the independence with which each functions. The Coordinator level is expected to be fully knowledgeable about the Civic Center Leasing program and related District policies and procedures. The Coordinator level has primary responsibility for interacting and negotiating with external organizations and overall responsibility for the leasing program. Positions within this class are expected to train and provide lead direction as needed to the Assistant Coordinator, Civic Center Leasing, although employees in the latter classification are expected to perform duties with increasing independence as program knowledge increases.

Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to : graduation from high school supplemented two (2) years of college level course work in business or a related field

AND

Five (5) years of increasingly responsible experience in the coordination and scheduling of special events.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services () and must submit a copy of the evaluation with the application.

Before scanning attachments, remove / redact sensitive, confidential information such as date of birth, social security number, address and photograph.

LICENSE OR CERTIFICATE

Valid California driver's license and a safe driving record.

KNOWLEDGE AND ABILITIES

Knowledge of :

Ability to :

JOB DESCRIPTION : Duties

ESSENTIAL DUTIES

Supplemental Information

SALARY SCHEDULE :

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment : Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and / or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision : See in the normal visual range with or without correction.

Hearing : Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE : Any application received after the deadline is not guaranteed a review.

August 26-September 14, 2025

Position advertised; District receives applications.

September 14, 2025

Initial screening deadline for guaranteed consideration.

September 22-October 3, 2025

Reviewing of applications.

October 6-10, 2025

Search Committee interviews candidates.

October / November, 2025

Tentative employment start date pending Governing Board approval.

Application Process :

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date, including a current resume, and unofficial transcripts showing awarded degree(s) and completion date, as well as any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and / or San Ysidro).

American with Disabilities (ADA) :

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at .

Equal Employment Opportunity :

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report :

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling .

Drug and Alcohol Abuse Prevention Plan (DAAPP) :

More information about the DAAPP, including the Biennial report and additional resources can be found in the website.

Southwestern Community College District provides an excellent benefits package for employees and eligible dependents that includes affordable medical plans, employer paid dental and life insurance, CalPERS and CalSTRS retirement options, vacation and sick leave accruals, and professional development opportunities.

For more information, please visit the webpage.

01

Do you have at least two (2) years of college level coursework in business or related field? If yes, please ensure that you've attached supporting documents for full consideration. Failure to submit supporting documents will result in an incomplete application.Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

02

Do you have at least a high school diploma or a GED? If yes, please ensure that you've attached supporting documents for full consideration. Failure to submit supporting documents will result in an incomplete application.Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

03

Do you have at least five (5) years of increasingly responsible experience in the coordination and scheduling of special events?

04

Do you possess a valid California driver's license and a safe driving record?

Required Question

Keywords :

facility leasing, event coordination, contract management, budget administration, special events, client liaison, community engagement, staff supervision, scheduling, risk management