Fiscal Assistant (Children & Youth Services)

Job Title

Position Summary :

The work involves typing, calculating, maintenance of files and records and information gathering. This position requires knowledge of basic bookkeeping principles and practices. This job entails use of calculator, personal computer, copier and fax skills. This position also requires good communication and organizational skills.

Position Responsibilities :

Essential Functions :

Federal IV-E Responsibilities :

• Develop and maintain an eligibility file for each child entering placement.
• Track all required documentation needed for eligibility file using a county case status control log.
• Log new placements in CMS with appropriate eligibility numeric code and start date.
• Review court documents to ensure compliance with eligibility guidelines.
• Log and file the Certificates of Approval (foster parents) and Certificates of Compliance (providers).
• Complete applications to request social security cards when citizenship is unverified.
• Send redeterminations to caseworkers to ensure status of each child is evaluated quarterly to confirm eligibility is still in effect.
• Receive ineligible list of children from DPW, print and complete redetermination form, and send to caseworker for completion.
• Run provider report to ensure Foster Parent approvals are current for children in placement.
• Run report from a list received monthly from DPW to check children without SS numbers.
• Contact caseworker and / or supervisor when critical documents are missing or incomplete.
• Review provider license / approval letters to determine whether placements meet IV-E eligibility.
• Complete applications to request birth certificates if caseworker cannot obtain one.
• Maintain current roster of medical access cards and process inquiries on status of eligibility of medical assistance.
• Assist Fiscal Technicians in other related duties.
• Maintain a working knowledge of all applicable regulations.
• Other duties as assigned.

Assists Fiscal Unit :

Minimum Educations and Experience :

Minimum Knowledge, Skills and Abilities :

Physical Demands :

Working Environment :

Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant / employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.