Compliance Assistant

With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry.

Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.    Hays Electrical Services is seeking a detail-oriented Compliance Assistant to support our Compliance Manager in ensuring full adherence to the Davis-Bacon Act and other applicable regulations.

This role plays a critical part in maintaining accurate and timely documentation related to payroll, certified reporting, and apprenticeship records in alignment with federal, state, and contractual requirements.

Key Responsibilities :

• Access and maintain payroll systems to input, verify, and update payroll data.
• Generate and archive payroll records, certified payroll reports (CPRs), and related correspondence for audit, reporting, and retention.
• Prepare and issue payroll deduction authorization forms for employees in accordance with project and compliance requirements.
• Conduct data entry, uploads, and digital file management into compliance folders and compliance databases.
• Verify Wage Rate Sheets accuracy in compliance with prevailing wage rates.
• Ensure all payroll and compliance documentation is accurate, complete, and submitted by specified scheduled deadlines.
• Prepare, review, and submit weekly Certified Payroll Reports (CPRs) in compliance with Davis-Bacon and prevailing wage regulations to internal and external stakeholders.
• Distribute CPRs and compliance summaries via email correspondence with appropriate attachments to all internal & external stakeholders.
• Maintain database holding accurate records of wage determinations, classifications, and fringe benefits in coordination with project managers and compliance staff.
• Assist in monitoring compliance with Davis-Bacon labor standards, overtime provisions, and apprenticeship ratios.
• Maintain a centralized apprenticeship program database to track 90-day renewals, and employment status and Create, organize, and maintain electronic U.S.
• DOL Certifications internally within the Indentured Apprentice database.
• Archive payroll and compliance records in accordance with retention policies and audit readiness standards.
• Draft, proofread, and distribute email correspondence related to payroll compliance, requests for information, and certified reports.
• Coordinate with HR, payroll, project management, and field operations to ensure timely submission of compliance documentation.
• Serve as a point of contact for inquiries regarding Davis-Bacon payroll compliance, CPR submissions, and apprenticeship records.
• Track and monitor compliance deadlines, escalating issues to management as necessary to ensure timely resolution.
• Provide general administrative support to compliance leadership, including scheduling, electronic filing, and recordkeeping.
• Assist in preparing for internal reviews, external audits, and agency requests, as applicable.
• Ensure strict adherence to confidentiality and data integrity standards.
• All other duties as assigned.
• Qualifications  1-2 years’ experience in payroll, or administrative support role.
• Bilingual skills in Spanish, preferred but not required.
• Strong attention to detail, time management, and ability to meet deadlines in a compliance-driven environment.
• High School diploma or equivalent Basic Excel and Word skills (i.e., creating spreadsheets, V or H Lookup, data entry, mail merge, and ability to generate polished professional communication.

Fundamental understanding of payroll concepts, including :

Benefits :

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