License & Accounting Specialist

Description

We are seeking a detail-oriented License and Accounting Specialist to join our Finance team at the City of Frankfort. This role requires strong organizational skills, accuracy, conscientiousness, and the ability to work collaboratively within a high transaction environment.

We offer :

• 13% employer contribution to 401k or 457 account during first year
• Retirement through the Kentucky Public Pension Authority beginning second year
• Generous vacation, sick, and holiday paid leave with no waiting period
• Health, dental, vision, and life insurance with no or low employee premiums
• Tuition reimbursement
• Gym Membership subsidy
• Paid Parental Leave

POSITION SUMMARY

Under general supervision, this position is responsible for receiving and receipting monetary transactions, whether by mail, electronically, or in person at the finance office. This role demands proficiency in handling cash, making change, and accurately processing taxes, business licenses, and other payments according to established procedures. The duties are complex, requiring the employee to input and retrieve information from departmental receipts and reports. A key responsibility is the proper reception and receipting of significant sums of money. The employee may be held personally accountable for any monetary errors made during the receipting process. Work accuracy is verified through daily reconciliation and regular audits of records.

This position serves as an accountant within the finance department, providing assistance with daily accounting activities. It involves reviewing and reconciling general ledger and active accounts to ensure accuracy and compliance with accepted accounting standards and practices. The employee works independently under general supervision, adhering to established policies and procedures.

The role functions as a License Specialist for new business and transient licenses. Key responsibilities include issuing new business licenses upon receipt of applications and other necessary documentation. The position also assists with other aspects of occupational, net profit, and insurance premium tax preparation and mailing. Furthermore, the employee is responsible for the monthly billing and collection of transient room taxes and collaborating with Frankfort Tourism for the transfer of these funds.

ESSENTIAL FUNCTIONS

CASH RECEIPTING & CUSTOMER SERVICE

ACCOUNTING, LICENSING & ADMINISTRATIVE

ESSENTIAL COMPETENCIES

Ability to apply accounting principles to assist in resolving problems; use spreadsheet software at an intermediate level; accurately perform a variety of mathematical calculations; use accounting software; prepare reports; establish priorities and organize workload; research and analyze data; communicate effectively verbally and in writing; establish methods, procedures, and internal controls to maintain cash safety; complete tasks under time constraints and strict deadlines; maintain accurate and detailed accounting records; reconcile complex, high volume accounts; work independently or with minimal supervision; exercise good judgment; interpret and follow City code, policies, regulations and procedures; recommend solutions and correct problems; display an attitude of cooperation and work harmoniously with all levels of City of Frankfort employees and public; communicate effectively in the English Language at a level necessary for efficient job performance; maintain confidentiality with sensitive documents or information; complete assignments in a timely fashion; understand and comply with all rules, policies and regulations; maintain prompt and regular attendance; perform all essential and marginal functions as assigned by an authorized employee, supervisor and / or manager with or without a reasonable accommodation. Respects and maintains confidentiality.

Requirements

SPECIAL REQUIREMENTS

Active and good standing driver's license is required. Must be able to obtain a Bond.

WORK EXPERIENCE REQUIREMENTS

EDUCATION REQUIREMENTS

Associate's or Bachelor's Degree in Finance, Accounting or related field or three years of experience in cash handing processing, accounts receivable, or bookkeeping preferred. Governmental accounting experience and / or experience with Software Solutions (accounting software) a plus.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Duties typically performed in an office setting, but may work in other settings. Some lifting and bending is required of this position.