Education Office Assistant

The Education Office Assistant is a member of the Organizational Administrative Team. This person performs a wide variety of administrative and operational functions for the Lower School and Middle School Programs and serves as a source of information for students families employees and visitors. This role includes serving as the educational administrative concierge : positively engaging with parents and other visitors to SAAs educational offices keeping physical and digital materials organized and creating a welcoming environment for parents Staffulty and Administrators. This is a full-time non-exempt position reporting to the Director of Lower & Middle School and Associate Head of School for Teaching & Learning.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Model and demonstrate Sinai Akibas Core Values of : Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness Empathy & Respect); Tzedek Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention) and Ahavat Yisrael (Love for Israel) as reflected on the Schools website at and anticipate the needs of the Director of Lower & Middle School (DLMS) and Associate Head of School for Teaching & Learning (AHOS for Teaching & Learning) regarding preparation for and scheduling of all activities
• Create a welcoming and organized Academic Administrative Office environment
• Serve as the receptionist for the Academic Administrative Office answering phones emails and interacting with students Staffulty Administration parents and visitors
• Oversee special programs such as Graduation Moving Up Ceremony Back to School Nights etc.
• Oversee Middle School substitute coordination making decisions about which teachers are best suited to cover various classes
• Complete special projects as directed by the Director of Lower & Middle School or AHOS for Teaching & Learning
• Issue LS & MS Attendance reports to assist the Director of Lower & Middle School
• Order curricular and departmental supplies (as requested by Director of Lower & Middle School and AHOS for Teaching & Learning)
• Assist the Director of Lower & Middle School and AHOS for Teaching & Learning with daily administrative tasks (calendaring filing copies scheduling etc.)
• Draft communications proof-read / edit documents and special reports
• Facilitate set-up room reservations and food orders for LS & MS meetings and events (as requested by Director of Lower & Middle School and AHOS for Teaching & Learning)
• Submit and follow through on Lower & Middle School General Studies Program expense reimbursements check requests credit card receipts and reports with the Finance Office in a timely manner
• Assist the LS & MS Staffulty and Student Services team under the guidance of the Director of Lower & Middle School and AHOS for Teaching & Learning
• Supervise recess lunch carpool and class periods as needed
• In collaboration with the Director of Lower & Middle School and AHOS for Teaching & Learning assist in the coordination of class and field trips and ensure all necessary parental consents and forms are completed and turned in
• Collaborate with colleagues to arrange parent / student conferences
• Provide communication with parents / students and support their administrative needs on behalf of Director of Lower & Middle School and AHOS for Teaching & Learning
• Maintain student information using learning management web-based tools
• Fill-in and help cover duties for colleagues as approved by Director of Lower & Middle School and AHOS for Teaching & Learning
• Learn use and apply technology as required by School to enhance learning provide feedback to students and parents and engage with colleagues. Technology includes but is not limited to JagNet Google Workspace Paylocity and any other School approved software.
• Perform other duties as assigned by supervisor and / or Head of School in support of the schools mission core values and educational philosophy

PHYSICAL REQUIREMENTS

REQUIREMENTS AND QUALIFICATIONS

COMPENSATION AND BENEFITS

In the spirit of pay transparency we share the hourly rate range for this position : $26.50 - $29.50. The hourly rate range is exclusive of fringe benefits retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at SAA are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at SAA your final hourly rate will be determined by factors such as skills education experience job level part-time status and number of months of work per academic addition to those factors we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the range mentioned above is the full hourly rate range for the role. Hiring at the maximum of the range is not typical for SAA in order to allow for future and continued salary growth.

Sinai Akiba Academy provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race religion age color sex disability status national origin genetics sexual orientation protected veteran status gender expression gender identity or any other characteristic protected under federal state and / or local laws.

Required Experience :

Senior IC

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 26 - 29