Director of Special Events

Director Of Special Events

The Director Of Special Events (DOSE) will oversee strategic planning and execution of event management and design for Barnsley Resort special events taking into account the guest and visitor demographic, seasonality, resort location, and unique property characteristics. The DOSE will work in conjunction with internal teams such as Catering and Conference Services, Food & Beverage, Director of Membership, and Director of Recreation to create the monthly event activations calendar that includes signature events for desired date patterns and holidays. This position will report to the Director of Sales and Marketing as well as the resort President.

This position is responsible for collaborating with commercial leaders to identify select day / date patterns where elevated special event programming will increase revenue and drive resort guest demand. The DOSE will work closely with the property marketing and operations teams, as well as Davidson Corporate, to identify event production and sponsorship partnerships to offset event costs, align with the brand culture, and ensure the success of event ROI targets. The Dose will oversee complete event management of all resort event aspects and will work alongside other resort directors to execute successful event experiences. Event marketing and communication is critical, and the DOSE will work closely with the property's event committee to execute proper marketing campaigns to drive awareness and event participation. Communicating guest's needs to all departments is an essential function of this position. The goal is to create and manage the event with every attention to detail and extraordinary service standards to ensure our guests and visitors create cherished memories. This includes heavy interaction with clients and vendors, conducting site and planning visits. Daily administrative duties include Event Planning support as outlined below.

This position will demonstrate exceptional organizational and interpersonal skills, along with a passion for creating unforgettable experiences for our guests and visitors. The Director of Special Events is responsible for developing and coordinating the event calendar by establishing markets, goals, and advertising techniques; managing pricing policy of the property, ensuring proper payments for services rendered; developing and maintaining solicitation responsibilities; and reviewing event contracts.

Essential Duties / Tasks / Responsibilities :

Develop signature events with attention to detail, seasonality, and guest demographic

Create and own the calendar of special and signature events

Planning and Executing all Banquet Event Orders (BEO) for assigned events and management of scheduled events.

Communicate with all resort partners via established BEO and Resume Meetings to ensure successful events.

Annual list of Signature Events :

Additional Programing Associated with Signature Events, Member Events, & Holiday Programming

Partner with Marketing to promote Signature Events

Conduct site visits or plan visits as needed

Verify availability of space for meetings and meals

Plan meal menus, meeting needs, etc.

Execute BEO's from beginning to end, to include getting signed BEO's and guarantees by appropriate dates

Arrange billing details and distribute in a timely manner

Communication

Review and distribute BEO's to appropriate departments and personnel

Complete an Event Resume for team members and distribute

Attend weekly Resume and BEO meetings

Arrange for internal pre- or post-convention meetings as required

Communicate any special requests or concerns to Resort Team Members

Continued Guest Contact

Reach out to all event contacts and / or planners to ensure satisfaction and to convey our gratitude

Review detailed daily billing to ensure accuracy on departure

O.I. for all events, budget with assumption of expected outcome

Complete Events Summary for thorough understanding of wins and losses & how we measure success

Establish Social Media & Influencer Posts

Full design and onsite event management of all Barnsley Special Events. This will include monthly event activations to complement the current daily programming schedule, as well as Signature Events of larger scale and complexity.

Facilitate and lead all initial planning with defined event planning committee

Overall strategic event plans to include budgeting, marketing, operational execution, and partner solicitation

Full BEO creation and execution of Barnsley Resort Signature Events

Communicate to all resort partners via established BEO and Resume Meetings to ensure successful events

Implementation of timelines in coordination with marketing, banquets, and food and beverage team members

Meticulous tracking of attendees

Handle all vendor relations including ordering and execution of necessary rentals (fireworks, lighting, dcor, entertainment, transportation, etc.).

Design and creation of overall themes for Signature Holidays including but not limited to Easter, July 4th Celebration and Thanksgiving

Education / Experience / Certifications :

Three five years' experience designing and executing elevated Signature Events

Knowledge / Skills / Abilities (KSA's) :

Experience developing and executing thoughtful events and activations

Excellent organizational and planning skills

Excellent phone, communication, and guest relation skills

Ability to multi-task

Ability to work independently with no supervision

A good knowledge of the surrounding areas and guest and visitor demographics

Excellent computer skills, including the use of Microsoft Word, Excel, and Outlook is required

Regular and predictable attendance

Ability to work a flexible schedule : Client Flow may dictate days and schedule required each week. Some weekend work and after hours may be required

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals : Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

Multiple Tiers of Medical Coverage

Dental & Vision Coverage

24 / 7 Teledoc service

Free Maintenance Medications

Pet Insurance

Hotel Discounts

Tuition Reimbursement

Paid Time Off (vacation, sick, bereavement, and Holidays).

401K Match

Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities / Females / Vet / Disability / Gender Identity / Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.