Receptionist and Administrative Assistant

Receptionist and Administrative Assistant

Are you ready to be part of a company that's not just talking about the future, but energetically shaping it? Join The Microvast Team (NASDAQ: MVST), a technology innovator that designs, develops and manufactures lithium-ion battery solutions. Founded in 2006 and headquartered in Stafford, TX, Microvast is renowned for its cutting-edge cell technology and its vertical integration capabilities which extend from core battery chemistry (cathode, anode, electrolyte, and separator) to battery packs. By integrating the process from raw material to system assembly, Microvast has developed a family of products covering a broad breadth of market applications. More information can be found on the corporate website: www.microvast.com

If you’re ready to be part of a company that’s not just adapting to change, but driving it, Microvast is the place for you. Apply now and electrify your career with a true leader in the global energy transformation.

Job Summary

We are seeking a highly experienced, passionate, extremely organized and hands-on receptionist and administrative assistant to support U.S. operations. The receptionist will support the headquarters by managing the reception front desk in the building lobby. As the initial point of contact, they will be crucial in providing a smooth experience for employees and visitors.

This individual possesses strong administrative skills, exceptional interpersonal communication abilities, and a keen attention to detail, all of which contribute to the efficient and professional operation of the office. They excel in a fast-paced environment, demonstrating resourcefulness, adaptability, and a commitment to providing outstanding service. In addition to managing the front desk in the building lobby, this individual will manage all administrative functions, lead impactful projects, and become deeply involved in the business.

This position will be located on-site at our Stafford, TX office.

Key Responsibilities

Receptionist key responsibilities:

• Welcome employees and visitors with warmth and professionalism to establish a culture of hospitality.
• Manage all aspects of the visitor management system, including badge issuance, NDAs, and security procedures.
• Manage and monitor the front desk area, ensuring it remains organized, presentable, and secure.
• Handle incoming communication, emails, and inquiries, directing them to the appropriate team or Microvast Responsible Person.
• Support onsite leadership with projects and requests including, but not limited to, sitewide communications, organizing events and team functions, restocking, ordering of supplies, processing and creation of purchase orders.
• Maintain accurate logs of routine tasks and visitor/employee traffic.

Administrative Assistant Key Functions:

• Provide comprehensive administrative support to the workplace and select senior leaders as needed.
• Manage calendars, book domestic and international travel, process and approve expense reports.
• Take detailed meeting notes, synthesize outcomes, and track follow ups.
• Prepare documents, presentations, and correspondence at an executive level.
• Maintain standards and cadence of workflows while identifying and implementing improvements.
• Coordinate office-wide events and team functions, ensuring seamless execution.
• Manage all incoming and outgoing mail, packages, and courier services; distribute mail to appropriate departments or personnel.
• Monitor and maintain the functionality of general office equipment (e.g., printers, copiers); coordinate maintenance and consumables replacement as needed.
• Coordinate meeting room schedules and ensure all conference rooms and common areas are tidy, well-stocked, and ready for use.
• Act as the primary point of contact for routine building maintenance and office service vendors.

What You'll Bring

• Bachelor’s Degree in Business Administration.
• 5+ years of proven experience in a receptionist or administrative workplace support role in a corporate workplace environment supporting C-suite leaders.
• Ability to work effectively in a fast-paced environment with constantly changing priorities and demands, demonstrating exceptional skills in workload prioritization and multitasking.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and familiarity with office management tools.
• Demonstrated history of utilizing strong organizational work-ethic, copywriting, and verbal and written communication skills when dealing with employees, visitors, and senior leadership.
• Ability to work nights and weekends as needed
• Professional appearance and demeanor with a welcoming personality.
• Excellent interpersonal and communication skills (verbal and written).
• Positive attitude and team player, representing the executive in every interaction.
• Ability to maintain confidentiality and be discreet.
• Highly organized, with the ability to prioritize multiple tasks seamlessly and anticipate changes.
• Proactive problem solver able to work independently.

Expected Compensation

Annual salary + stock awards + benefits

Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Applicants for employment at Microvast must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Microvast is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws. Microvast is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.

Privacy is a top priority for Microvast. We build it into our products and view it as an essential part of our business. To understand more about the data we collect and process as part of your application, please view our Privacy Policy - Microvast.