Operations Assistant/Outpatient Clinic/Full-time Employment/Tampa

Company: Harmony United Psychiatric Care
Job Title: Operations Assistant/Outpatient Clinic/Full-time Employment/Tampa

About Us
Harmony United Psychiatric Care is part of Harmony United Florida LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care. We strive to provide the best treatment possible through individualized care for patients' needs

Position Overview
The Operations Assistant supports the day-to-day operations and facility management of the Company’s healthcare office locations. This role assists in ensuring smooth office functioning, coordination with vendors and leasing partners, staff support, and compliance with clinic policies and procedures. The position requires flexibility, attention to detail, and prior experience in healthcare operations.

Qualifications

• Candidates must have a bachelor’s degree.
• At least three years of experience in a health care setting, preferably in an outpatient clinic setting.
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team.

Responsibilities

• Assist in the management and daily operations of Company office locations
• Assist in the setup, organization, and cleanliness of new office locations, including waiting areas and coffee stations.
• Coordinate routine maintenance activities such as cleaning, minor repairs, and stocking of office supplies.
• Coordinate with leasing companies for maintenance requests and assist in arranging repairs with contractors.
• Provide administrative and operational support for new office openings.
• Travel to and assist with inspection of potential office locations when required.
• Assist with onboarding and training coordination for new providers and office staff on clinic policies and procedures.
• Coordinate ordering and replenishment of medical and office supplies for providers and office locations.
• Be available to support or cover other office locations during emergencies or staff shortages, as requested by the Company.

Compensation

• Excellent base compensation
• Productivity bonus
• Performance bonus

Benefits

• Health, Vision, and Dental insurance
• Retirement Benefit: 401K Plan (Retirement): We will match your own 401K plan contribution to up to 4% match of your annual compensation
• Paid Time Off
• Paid Holidays

Advantages

• Full administrative support
• Latest in digital technology
• Strong focus on work/life balance

Work Schedule​​​

• Four 10hr shifts per week (Monday - Thursday)

E-Verify Statement:
HUPC participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.

E-Verify Notice
E-Verify Notice (Spanish)
Right to Work Notice
Right to Work Notice (Spanish)

Drug-free policy:
Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-employment drug screening and random drug testing for current employees. Violations of this policy will lead to disciplinary action, including termination of employment. By applying for a job with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.

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