Executive Assistant II- Baines Middle School

Job Overview

Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. The work involves all facets of secretarial functions, frequently working independently, dealing with complaints, disseminating of information and handling confidential matters.

Position Description

Essential Duties and Responsibilities

• Plan, initiate, assign to others or carry to completion secretarial and administrative support activities
• Relieve a senior school system administrator of routine administrative tasks
• Ensure smooth and efficient day-to-day operation of the school, department, section or branch to which assigned
• Manage office and coordinate clerical / secretarial activities
• Order supplies and maintains supply records
• Schedule office routines and clerical / secretarial work flow
• Schedule appointments, interviews, reserving room / space as required

Supervisory Responsibilities

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

Physical Requirements / Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting / carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information