Office Associate II - Maine Correctional Center, Windham.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Office Associate II - Maine Correctional Center

Grade 13 $42,307.20 - $58,812.60 (Includes $0.60 / hour Institutional Stipend, $2.00 / hour Correctional Career Stipend and 2.25% Salary Adjustment)

Job Class Code : 6542

03600.1886

Open : October 2, 2025

Close : October 17, 2025

Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the 'Maine Model of Corrections, we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society upon release, including treatment, education, and job training.

The Department of Corrections is accepting applications for an Office Associate II position at the Maine Correctional Cener in Windham, Maine. This position is open to current Maine DOC employees and all outside applicants.

JOB DESCRIPTION

This position provides office and administrative support to Maine Correctional Center. This job family is distinguished by its contributory role in meeting operational, production, and / or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Work is performed under general supervision.

TYPICAL DUTIES

• Comply with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Create and use varied correspondence formats and compose standard business correspondence.
• Create basic graphics / illustration / publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.
• Develop and use computerized formats and / or graphics for forms, pamphlets, graphs, charts, tables, and / or maps.
• Post to, amend, and / or update web pages using established content and knowledge of modern office software.
• Examine documents / information, determine facts, detect errors and irregularities, and act as authorized
• Receives, signs for, and delivers accountable mail (express, registered, certified, and insured) to maintain accountability and control.
• Collects, packs, and labels printed materials to prepare materials for delivery.
• Inputs, arranges, codes, transcribes, corrects, and / or posts standard forms and free-form data for data entry.
• Organizes, records, and maintains computerized and / or manual files.
• Query for data via telephone, computer, and / or written / oral communication.
• Explain, inform, and / or initiate calls on routine matters.
• Refer non-routine inquiries to appropriate resource.
• May lead the work and provide guidance to co-workers on a project or intermittent basis to improve worker skills and maintain flow of work.

REQUIREMENTS

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of : Office Assistant I, Office Assistant II, and Office Associate I.

LICENSING / REGISTRATION / CERTIFICATION REQUIREMENTS

To Apply :

Pass a background check with fingerprinting Preference will be given to candidates with knowledge of statutory crime victim rights and or Criminal Justice system. A Microsoft Excel and Word skills test will be given after the interview, with a 30-minute time limit. The testing process will consist of compiling survey results and preparing the data in several presentation formats, such as Excel Charts and Microsoft Publisher pamphlets, as well as distributing mass mailings using mail merge. This position can work remotely 1 day per week.

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes a month and year for any experience listed along with the duties and responsibilities associated with each particular timeline. Any experience that was not full-time employment should be identified as such.

Benefits of working for the State of Maine :

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including :

Note : Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.