Office Coordinator

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County.

Location : Oakland County

Title : Office Administrator

Working Arrangement : In office

Hours : 8 : 00am - 5 : 00pm or 7 : 00am - 4 : 00pm

Responsibilities for the Office Administrator

• Key Responsibilities
• Track and maintain subcontractor insurance certificates, ensuring compliance before payment release.
• Manage the circulation, filing, and organization of documents across internal departments.
• Oversee office filing systems and handle incoming / outgoing mail.
• Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings.
• Reconcile company credit card statements and match receipts.
• Maintain office and kitchen supply inventory; manage printer / plotter / scanner supplies.
• Answer phones, schedule weekly meetings, and provide general administrative support.
• Prepare subcontractor waivers for construction draws and distribute documents for bidding.
• Conduct research using city assessor and building department resources.
• Draft letters, memos, and other correspondence as needed.

Qualifications