•Lead Admin Support Specialst

Job Description

Lead Admin Support Specialist - 252170

Performs support-oriented duties to a Department Head or Manager. Duties are complex and of an advanced nature, including but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities. Serves as a payroll coordinator and resource to other support personnel. May supervise support staff.

• Maintains office files that may be confidential (e.g., patient or personnel information).
• Schedules appointments and ensures administrative details are completed.
• Makes travel arrangements.
• Receives incoming calls for office personnel and directs calls as appropriate.
• Records messages or responds to callers with routine information.
• Acts as a contact person for employees or the outside public; answers questions, provides information, and handles complaints for internal and external customers.
• Monitors and orders supplies; completes requisitions.
• May sign associate forms as authorized by the supervisor.
• Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information.
• Reviews and responds to routine correspondence; drafts replies with minimal instruction.
• Prepares various reports (e.g., office supply expenditures, student or resident rotation schedules).
• Distributes information to office personnel (e.g., mail or newsletters).
• Performs statistical, business research, and routine computations requiring mathematics.
• Calculates service costs and issues service contracts for on- and off-campus vendors.
• Assesses office procedures and makes changes to improve functioning.
• Assists in personnel selection of clerical staff; may supervise training, assigning, and checking subordinates' work.
• Acts as payroll coordinator or provides payroll oversight.
• Collects time sheets, enters data into systems, tracks leave, and processes special pays.
• Assists in budget preparation and maintains budgetary records; approves expenditures.
• Reviews billing from contractors and vendors, makes adjustments as needed; issues cash accounts, credit cards, billing, and equipment codes.
• Plans, coordinates, and expedites special activities or projects requiring training or creative thinking.
• May supervise other clerical staff, including training, evaluating performance, and tracking time in the timekeeping system.
• Performs related duties to fulfill the function of the position.

Job Requirements

Required Education : High School Diploma or GED, AND :

Skills :

Certifications : None

Working Conditions

Sit for prolonged periods

Standard office environment

Why You Belong at the University of Oklahoma : The University of Oklahoma values our community\'s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement : The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity / expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check? Yes

Special Indications : None

Job Posting

Job Posting : Sep 29, 2025

Job Description Help

Required Attachments

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

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