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Billing and Contracts Specialist - Hybrid
Billing and Contracts Specialist - HybridMCE • Minneapolis, MN, US
Billing and Contracts Specialist - Hybrid

Billing and Contracts Specialist - Hybrid

MCE • Minneapolis, MN, US
2 days ago
Job type
  • Full-time
Job description

Overview

Billing and Contracts Specialist - Hybrid. We are seeking a detail-oriented and proactive Billing and Contracts Specialist to join our dynamic team. This full-time role is vital in ensuring the accuracy and timeliness of client invoicing, reporting, and collections, while maintaining comprehensive and precise project contract records. The ideal candidate will support the accounting department by upholding internal controls and segregation of duties, contributing to the overall financial integrity of our organization.

Michaud Cooley Erickson (MCE) is a consulting engineering firm grounded in producing quality designs across all MEP systems. We value the skills and backgrounds of our staff; together, we form a diverse, well-rounded team. Our projects span a diversity of markets, allowing for unique opportunities for professional growth.

Responsibilities

  • Prepare and issue accurate client invoices based on timesheets and expense reports.
  • Collaborate with Project Managers to finalize invoice approvals and ensure timely submissions.
  • Enter invoice data into client-specific systems and maintain billing rate tables.
  • Professionally manage cash collections, ensuring timely payments while maintaining positive client relationships.
  • Support collection efforts with documentation and escalate to Project Managers when necessary.
  • Maintain complete and accurate contract files, including MSAs, POs, PSAs, SOWs, and change orders.
  • Ensure timely initiation and execution of contract documents in compliance with company policies.
  • Track projects lacking contracts or pending additional services.
  • Assign and manage project numbers and ensure accurate setup in project and CRM systems.
  • Create network folders and maintain project templates in Ajera.
  • Coordinate with insurance brokers to maintain up-to-date client certificates.
  • Manage compliance with Metropolitan Airport Commission (MAC) requirements including SIDA badge and CBP seal renewals, access requests, and audits.
  • Provide backup support for front desk operations.

Education and Experience

  • High School Diploma, at a minimum, with 2 years of relevant experience
  • Associate Degree in accounting preferred
  • Experience with invoicing in a professional service firm preferred

    • Skills, Abilities, and Attributes

  • Act with honesty and integrity in ethical business practices
  • Protect confidential staff, project, client, and financial information
  • Knowledge of accounting information and ability to communicate it to Principals, Project Managers, management, and coworkers
  • Collaborate with teams to achieve Company goals
  • Excellent organization and prioritization skills
  • Ability to manage multiple tasks concurrently
  • Work effectively in a team environment
  • Use professional judgment in invoicing and expenses to meet targets and contractual requirements
  • Escalate concerns with internal controls or potential financial improprieties to CFO / Principals
  • Present oneself professionally in dress and conduct

    • Software Knowledge

  • Billing software, Ajera preferred
  • Project management tools and software
  • Banking software and tools
  • Microsoft Office Suite

    • Benefits

    Benefits include a wide range of options to support health and wealth, such as :

  • Amazing coworkers
  • Great medical plan benefit options
  • Dental & Vision benefits
  • 401(k) with generous employer match
  • PTO
  • Floating Holiday and Community Service Day
  • Employer paid short- and long-term disability
  • Hybrid working arrangement
  • Onsite amenities that make working at MCE rewarding

    • Compensation

    Base Salary Range : $24.52 - $31.88 per hour

    Equal Opportunity

    MCE is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

    Note

    Attention Recruitment Agencies : MCE does not accept unsolicited resumes from agencies. Only MCE's Human Resources Leadership can authorize third-party recruiting agreements.

    Job Details

  • Seniority level : Entry level
  • Employment type : Contract
  • Job function : Accounting / Auditing and Finance
  • Industries : Construction

    • If you are interested in similar roles, you may explore related postings, but this description remains focused on the Billing and Contracts Specialist role at MCE.

    Note : This description retains the essential content and context of the original posting while removing extraneous boilerplate and formatting inconsistencies.

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    Billing Specialist • Minneapolis, MN, US