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Administrative Coordinator - Research Services - La Jolla
Administrative Coordinator - Research Services - La JollaScripps Health • San Diego, CA, US
Administrative Coordinator - Research Services - La Jolla

Administrative Coordinator - Research Services - La Jolla

Scripps Health • San Diego, CA, US
1 day ago
Job type
  • Full-time
Job description

Overview

This is a Full Time position (80 hours per pay period) with a Monday - Friday day shift schedule, located in La Jolla. This is a hybrid position once training is complete; the expectation is to be on site with a set cadence at least once per week. You will enjoy comprehensive benefits that cover health & wellness, career development, and retirement options among other benefits.

Why join Scripps Health?

At Scripps Health, your ambition is empowered and your abilities are appreciated :

  • Nearly a quarter of our employees have been with Scripps Health for over 10 years.
  • Scripps is a Great Place to Work Certified company for 2025.
  • Scripps Health has been consistently ranked as a top employer for women, millennials, diversity, and as an overall workplace by various national publications.
  • Becker's Healthcare ranked Scripps Health on its 2024 list of 150 top places to work in health care.
  • We have transitional and professional development programs to create a learning environment that enables you to thrive in your specific field as well as in your overall career.
  • Our specialties have been nationally recognized for quality in areas such as cardiovascular care, oncology, orthopedics, geriatrics, obstetrics and gynecology, and gastroenterology.

Join a winning team supporting the Research Services department in La Jolla as an Administrative Coordinator. In this important and high-visibility role, you will assist with the following primary duties :

Responsibilities

  • Manage purchasing activities and maintain accurate trackers for purchases and organizational assets.
  • Oversee physical inventory processes, including tracking, ordering, and restocking of supplies and equipment.
  • Serve as the primary liaison for accounts payable and receivables, ensuring timely processing and communication with research administration and finance teams.
  • Coordinate and schedule meetings with internal and external stakeholders; take detailed, thoughtful minutes and distribute them along with clearly defined action items to relevant teams and leaders.
  • Provide administrative support to ensure smooth operations.
  • Perform clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception.
  • Have in-depth knowledge of the unit's operations, organization and procedures.
  • Maintain office files and records in accordance with internal procedures.
  • Receive and refer visitors and telephone callers.
  • Respond to requests for information.
  • Open and distribute mail.
  • Provide a full range of administrative data management and coordination of reporting and project duties for the department.
  • Analysis and maintenance of systems and equipment.
  • Maintain appointment calendars.
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