Senior Accountant / Payroll Specialist

Requirements

• Process and review bi-weekly / monthly payroll for all employees, ensuring accuracy and compliance with company policies, federal, state, and local regulations.
• Maintain payroll records, including deductions, tax filings, and benefits administration.
• Handle payroll tax filings, including quarterly and annual reports (e.g., Form 941, W-2s, state tax filings).
• Coordinate with HR to manage employee benefits, deductions, and any changes affecting payroll.
• Address payroll inquiries from employees, ensuring timely and accurate responses.
• Ensure proper recording and reporting of employee leave (sick, vacation, FMLA, etc.).

Accounting and Financial Reporting :

• Assist with month-end and year-end closings, ensuring all payroll-related transactions are accurately recorded.
• Reconcile payroll accounts, including accrued wages and tax liabilities.
• Reconcile balance sheet accounts.
• Assist in preparing financial reports, such as balance sheets, income statements, and other reports as required.
• Assist with the preparation of annual budgets by providing payroll and compensation data.
• Review and maintain internal controls to ensure the integrity of financial records.
• May involve supervising junior staff and providing guidance.

Banking :

• Make regular bank drop-offs as required by company policy, ensuring cash or checks are deposited in a timely manner.
• Ensure that all transactions related to bank deposits are properly recorded in the accounting system.
• Compliance and Audits :
• Ensure that payroll and accounts payable activities are in compliance with all federal, state, and local laws and regulations.
• Coordinate internal and external audits related to payroll and accounts payable, providing documentation and explanations as needed.
• Stay updated on changes in tax laws, payroll regulations, and accounting standards to ensure ongoing compliance.

Process Improvement :

• Identify opportunities for payroll and accounts payable process improvements and automation to enhance accuracy and efficiency.
• Assist in the implementation and integration of new payroll and accounting systems or software as needed.

General Administrative and Clerical Support :

Maintain confidential payroll, accounts payable, and accounting records.

Support the accounting team with general accounting duties as needed, including journal entries, reconciliations, and financial reporting.

Qualifications : Education :

• Bachelor’s degree in Accounting, Finance, or a related field required.

Experience :

• 5+ years of experience in accounting, payroll, and accounts payable in a pharmacy or healthcare setting.

Skills & Competencies :

• Strong knowledge of accounting principles, payroll processing, and accounts payable.
• Familiarity with payroll tax laws (federal, state, and local).
• Proficiency in Microsoft Excel (advanced formulas, pivot tables, and data analysis).
• Attention to detail and excellent problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills and the ability to manage multiple tasks with tight deadlines.
• Excellent communication skills, both written and verbal.
• Proficiency in payroll software (e.g., ADP, Paylocity, QuickBooks) and general accounting systems.

Benefits :

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• Health Savings Account (HSA) with company contribution.
• 401(k) with company match.
• Paid Time Off (PTO).
• Tuition reimbursement

Equal Opportunity Employer :

We are an Equal Opportunity Employer and welcome individuals from all backgrounds to apply. We believe in creating an inclusive environment where everyone can thrive.