Executive Assistant / Chief of Staff

Executive Assistant / Chief Of Staff

The Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This role is ideal for someone who enjoys working with people, has prior work-related travel experience, and is proficient in communication. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to anticipate the needs of executives proactively, demonstrating expert-level proficiency in administrative support.

Core Responsibilities

• Serve as primary gatekeeper and strategic advisor to the CEO, managing priorities and decision flow.
• Anticipate operational challenges and develop proactive solutions across multiple business areas.
• Execute complex projects with military precision and zero tolerance for dropped details.
• Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.
• Interface confidently with investors, board members, clients, and key partners on behalf of the CEO.
• Translate technical concepts for non-technical stakeholders and business concepts for engineering teams.
• Negotiate with vendors, service providers, and partners to secure optimal terms and pricing.
• Manage sensitive communications requiring discretion and diplomatic finesse.
• Design and execute complex global travel itineraries, optimizing for cost, efficiency, and CEO productivity.
• Secure best-available rates through relationship building and strategic negotiation.
• Coordinate international logistics including visas, customs, and cultural considerations.
• Build contingency plans for travel disruptions and last-minute changes.
• Draft, edit, and manage high-stakes communications including investor updates, client correspondence, and internal announcements.
• Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.

Qualifications

Requirements

Desired Attributes

Company Benefits