JUSTICE OF THE PEACE COURT CLERK

Justice Clerk

Under general supervision, the Justice Clerk performs a variety of administrative and accounting support functions for the Justice of the Peace Office. The Justice Clerk performs a variety of clerical procedures following prescribed procedures and assists in revenue and bookkeeping services for the office of the Justice of the Peace. The work involves preparing and processing forms and orders involving the filing and disposition of civil claims, and criminal and traffic cases, as well as accepting cash and checks and issuing receipts on a daily basis. This position affects the accuracy, reliability and acceptability of further processes and services.

Essential Job Functions :

• Prepares and processes forms and orders for civil claims, and criminal and traffic cases. These cases may include hot check cases, nuisance violations, evictions, animal control, alcoholic beverage commission cases and school truancy cases
• Sets court dates, hearing and trials, including jury trials and notifies parties of scheduled settings
• Coordinates court dates with attorneys, police officers, jury office, and all other parties involved
• Prepares and processes a variety of official documents such as citations, judgments, warrants, complaints, affidavits, routine reports, subpoenas, notices, jury lists and form letters
• Assists the public in person and on the telephone, explaining procedures, fines and forms, and responding to inquiries on case status without providing legal advice
• Collects and receipts all revenues both hand delivered and mailed such as fines and fees
• Performs bookkeeping functions such as collecting fees and fines, issuing receipts, issuing restitution payment, reconciling cash receipts and preparing bank deposits
• Acts as liaison between judges, defendants, officers, and attorneys
• Transfers cases to other courts as necessary, and filing appeals with the County or District Clerk's office
• Issues summons or subpoenas to all parties involved in cases, including officers, witnesses, and defendants, as needed
• Assists Judge as necessary, including providing information concerning fines and filing fees, determining eligibility requirements of those who want to take driver safety course, and establishing payment schedules for fines under the direction of the Judge
• Performs receptionist duties, which involves greeting customer, answering telephone, taking messages and making appointments and reservations, receiving and date-stamps incoming mail
• Obtains and maintains TLETS / PSRS Certification to access and maintain data entered by the sheriff's department following arraignment by judge
• Will be required to attend continuing legal education classes
• Regular attendance and timeliness are required

Minimum Requirements :

Supplemental Information :

All Employees :

Environmental Factors :

Continuous indoor activity, and some contact with persons accused or convicted of crimes.

Physical Demand Requirements :

Prolonged reading, visual examination of documents; sitting, standing, filing, walking, and bending in the performance of daily activities. Continuous work at desk and computer terminal. Must be able to lift 25 pounds.

Hours / Special Conditions :

Work outside the normal office hours (Monday Friday, 8 a.m. to 5 p.m.) may be required on rare occasion.