Assistant Finance Officer

Assistant Finance Officer

Assistant Finance Officer (AFO) is responsible for varied and complex financial duties, including some of the duties of the Finance Director in their absence. The AFO performs a variety of duties to prepare and maintain accounting, budget, payroll, utility billing and fiscal records. This position uses the Budget, Accounting, and Reporting System (BARS) to code entries and transactions within the Town's financial software. Confidentially is a requirement of the AFO position due to payroll administration and various human resource functions.

The AFO must be able to timely perform the essential job functions with attention to accuracy and detail. The AFO must present themselves professionally, demonstrate effective time management, respect confidentiality, and work cooperatively as a team player.

This work requires independent judgment and knowledge of bookkeeping procedures. This position works closely with the Finance Director, finance department, as well as other Town departments and must work effortlessly with Town personnel. This position must understand the interrelationship of various procedures associated with the work.

Essential Duties and Responsibilities :

Payroll

• Process new hire paperwork
• Process payroll and all associated components; including payroll data entry, verifying timesheets meet guidelines, investigate and resolve payroll issues
• Maintain leave summary for vacation, sick leave, comp time, and related programs
• Submit monthly payments to applicable agencies
• Submit monthly, quarterly, and annual reports to state & federal governments as needed, including but not limited to Public Employees Retirement System (PERS), Internal Revenue Service (IRS), Insurance.
• Implement all changes in IRS and employment laws
• Process annual W-2 tax forms

Finance Duties and Reporting

Grant Management

Bank Reconciliation

Utility Billing

Accounts Payable Backup as needed

Accounts Receivable Backup as needed

Other Duties

Tools and equipment used include personal computer, including Microsoft Office Suite, database software; central financial software; 10-key calculator; phone; copy machine; fax machine; and postal machine.

Work environment and physical demands include sitting and talking, walking and climbing stairs, using hands and tools, and occasionally lifting up to 25 pounds. Specific vision abilities required include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.

The position is supervised by the Finance Director and requires a bachelor's degree or higher in Accounting, Finance, Business Administration, or a related field, five years of progressively responsible bookkeeping experience, and proficiency in computer operations and modern office practices.