Description
Accupac, Inc.
Job Description
Title : Accounts Payable Associate
Updated : July 7, 2023
Department : Finance
Reports to : Assistant Controller
FLSA Status : Non-Exempt
Basic Job Functions :
Provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
What We Offer :
o Hourly Range : $22-$25 / hour
o The posted job may span more than one career level. The final offer, including level and pay, will be determined based on a variety of factors such as the candidate's relevant job and industry experience, education, knowledge, skills, geographic location, and abilities. Internal equity and alignment with market data will also be considered. We are committed to providing fair and competitive compensation based on each candidate's qualifications and fit for the role.
Essential Functions of the Job :
Match purchase orders to invoices and enter invoices into computerReconcile processed work by verifying entries and comparing system reports to balancesCharge expenses to accounts and cost centers by analyzing invoice / expense reports and recording entriesPay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos, issue stop-payments or purchase order amendmentsVerify, process and pay employee expense reportsMaintain accounting ledgers by verifying and posting account transactionsVerify vendor accounts by reconciling monthly statements. Enter new or update vendor names and dataReport sales taxes by calculating requirements on paid invoicesProvide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and proceduresAll other duties as assignedPreferred Qualifications :
Knowledge of general accounting principles, regulatory standards and compliance requirementsGeneral math skillsProficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programsHigh degree of accuracy, attention to detail and confidentialityExcellent data entry skillsExcellent analytical, problem solving and decision making skillsEffective verbal, listening and written communication skillsEffective organizational, stress and time management skillsDemonstrates a sense of urgency and ability to meet deadlinesAbility to work independently or as a team memberPhysical Requirements :
Regularly spend long hours sitting and using office equipment and computersRegularly move from sitting to standing positions effortlesslyRegularly spend long hours in intense concentration reviewing and entering financial information into a computerRegularly use hands and fingers to handle, control or feel objectsRegularly see details of objects that are less than a few feet awayRegularly speak clearly so listeners can understandRegularly understand the speech of another personFrequently work in on projects that require deadlinesFrequently bend to file and maintain filesOccasionally lift 5-10 poundsSupervisory Responsibilities : No
Travel : None
Education and / or Experience : High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred. 1-3 years of accounts payable.
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Required Skills
Knowledge of general accounting principles, regulatory standards and compliance requirementsGeneral math skillsProficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programsHigh degree of accuracy, attention to detail and confidentialityExcellent data entry skillsExcellent analytical, problem solving and decision making skillsEffective verbal, listening and written communication skillsEffective organizational, stress and time management skillsDemonstrates a sense of urgency and ability to meet deadlinesAbility to work independently or as a team member