Research Administrator III

Job Description : Pre-Award Management

Manages pre-award activities for an assigned portfolio of Principal Investigators (PIs) within the Sponsored Programs Administration (SPA) team using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Pre-award activities include, but are not limited to,

• Assists departmental faculty / PI in the development, preparation, and submission of proposals to federal, state, and private funding agencies.
• Reviews requests for proposals (i.e., RFP, RFA, FOA, PA) and identifies the specific funding agency’s requirements while ensuring the policies are within or consistent with those of the sponsor, federal, state, UF and IFAS guidelines.
• Ensures all proposal submissions meet published timelines and deadlines and are entered and routed in a timely manner for further review.
• Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
• Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
• Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
• Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
• Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
• Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Obtains signatures as needed.
• Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
• Facilitates processing of post-submission updates, agreements, and award release.
• Liaises as necessary with DSP, IFAS Core Offices, or other central university departments. Post Award Management :

Manages post-award activities in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post award management requires routine, careful, and detailed fiscal analysis to forecast each award’s financial trajectory in the assigned portfolio. Financial analysis and projections should be reviewed with PIs on a consistent basis (a minimum of once per semester) to ensure accuracy and budget adherence. Post award activities include, but are not limited to,

maintain sufficient documentation for all expenses of sponsored awards under their management. Documentation should justify the benefit, appropriateness, and allowability of expenditures to a sponsored award. Agreement Support and Management :

The employee will assist PIs with the submission and monitoring of documents related to all activities that route to DSP through the UFIRST Agreements module. The employee will be a point of contact between the PI and DSP to ensure consistent communication and progress on agreement negotiations. Other duties as assigned :

Acts as liaison for departmental faculty and staff and the Division of Sponsored Research for pre-awards and post-award guidance, education, actions and processes. Assist Director and Assistant Director with special projects as needed. Expected Salary :

$,-$,

Minimum Requirements :

Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications :

changes in work assignments, prioritize, and manage competing priorities to meet deadlines are strongly preferred