Event Coordinator

Special Events Coordinator

Pay: $2,391.20 min to $2,868.80 mid - bi-weekly

Under the general supervision of the Director of Parks and Recreation, this position plans, creates, develops, and implements recreational, social and educational programs, services, and events for all ages and interests in the community.

Duties And Responsibilities:

• Plans, creates, supervises, and executes large-scale and small-scale special events, including but not limited to logistics and volunteer/staff scheduling; resource and inventory management; emergency planning and coordination; sponsorship and donation acquisition.
• Serve as a liaison between city departments, business owners, and vendors in the coordination of special events. Assist organizations through the special event permit process for festivals, parades, fun runs, triathlons, bike races, public events in parks, and more. Assist organizations who require a City Council, board, or committee approval.
• Researches and implements new community events, recreational and educational programs and cultivates new sponsorships and partnerships.
• Oversees budget for all special events-related, Keep Corinth Beautiful, and recreation expenditures and revenues; Creates purchase orders and processes contracts, agreements, and invoices for costs, supplies, and equipment; maintains proper financial records in accordance with City policies.
• Prepares reports, performance measures, and other illustrative materials, factual and/or statistical, as required or requested by management.
• Manages relationships with a variety of vendors including food vendors, equipment rental agencies, disc jockeys, independent contractors, sponsors and other event-related service providers; seeks quotes and bids for a variety of services.
• Negotiates and coordinates event contracts with vendors; obtains required license agreements and permits for each event; ensures compliance with applicable standards.
• Helps in the development and execution of communications, marketing, and outreach efforts for Special Events and Keep Corinth Beautiful, including development of effective messaging, and scheduling for various print, digital, and engagement platforms.
• Serves as the liaison for the Keep Corinth Beautiful Board/Park Advisory Board, preparing agenda items, minutes, resolutions, and other related materials.
• Works collaboratively and successfully with community groups, neighborhood organizations, school groups and others to support the volunteer needs of the department and the development of a volunteer program.
• Maintains a professional level of confidentiality concerning matters of a sensitive and official nature, i.e., documents, correspondence.
• Responds outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
• Maintains the integrity, professionalism, values and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Cooperates with co-workers professionally to accomplish work efficiently and effectively.
• Has regular, predictable attendance; attendance is a factor in continued employment with the City.
• Performs other duties as assigned or required.

Education And Experience:

• Bachelor's degree in Recreation, Public Administration or related field from an accredited college or university
• And two (2) years of experience in project management, volunteer management, event planning, or recreation
• Supervisory experience
• Or any combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the duties and responsibilities of the job.

Licenses Or Certifications:

• Must have a valid driver license prior to employment. (Must obtain Texas Class C driver license within 30 days of hire per State law.)

Required Knowledge Of:

• Communications and marketing principles, practices, and implementation methods.
• Professional standards for business correspondence, writing, spelling and grammar.
• Software programs including Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint), publishing programs (i.e., Publisher), document management software (i.e., Laserfiche).
• Knowledge of community and local geography.
• Principles and practices of administrative management, including personnel rules, cost accounting, budgeting, procurement, contract management, and employee supervision.
• Knowledge of event planning methods and strategies.
• Advanced written and verbal communications.
• Customer service standards and protocols.
• City organization, operations, policies and procedures.
• City policies, rules and regulations governing public events and community programs.
• Principles of record keeping and records management.

Required Skill In:

• Ability to direct and manage the work of others.
• Ability to keep records and complete forms accurately.
• Skilled in prioritizing, organizing, and managing multiple simultaneous projects.
• Reading, analyzing, and interpreting complex documents and re-writing them in a "user friendly" format.
• Basic Office/Clerical skills will be necessary including but not limited to copying, scanning, filing, organizing, utilization of basic Microsoft Application suite (Word, Excel, Power Point, SharePoint, Teams.
• Responding effectively and promptly to the most sensitive inquiries or complaints from customers, regulatory agencies, and members of the business community in a courteous and tactful manner.
• Writing general articles and correspondence.
• Writing speeches and articles for publication that conform to prescribed style and format.
• English communicative skills, both oral and written to include spelling, grammar and punctuation.
• Typing with speed and accuracy (40 correct words per minute preferred) and maintaining electronic files.
• Planning and coordinating projects, managing multiple projects at one time.
• Presenting information to top management, public groups, and/or boards of directors effectively.
• Establishing and maintaining cooperative working relationships with general public, City employees, officials, neighborhood groups, and media.
• Using initiative and independent judgment within established procedural guidelines.
• Assessing and prioritizing multiple tasks, projects and demands.
• Operating a personal computer utilizing a variety of business software.
• Working independently and as a team member, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.

Physical Demands / Work Environment:

• Work is performed in a standard office environment, and outdoors at City facilities and venues.
• May work evenings and weekends as needed.
• Ability to lift/carry twenty-five (25) pounds, bending, stooping, and reaching as needed to file, sitting and/or standing for extended periods of time.